Assistant, Administrative-I

Simon Property Group • King of Prussia, PA

9d

About The Position

This position supports the mall management staff by providing office assistance and administrative services as assigned by the Office Administrator. The role supports the property’s financial cycle, marketing activities, short-term leasing administration, rent and tenant sales processing, and general office operations.

Requirements

• High school diploma or equivalent.
• 2–4 years of administrative office experience in a fast-paced environment.
• Knowledge of administrative and clerical procedures and customer service principles and practices.
• Aptitude for understanding financial reports and extracting information.
• Strong working knowledge of Microsoft Office, JD Edwards, OneWorld, and web-based input software.
• Effective verbal and written communication skills.
• Strong organizational and interpersonal skills, with attention to detail.
• Ability to prioritize, coordinate, multitask, and demonstrate initiative.

Nice To Haves

• Some college or professional school preferred.

Responsibilities

• Support the property’s financial cycle, including Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, and gift cards, promotional, and media funds. Bank reconciliation is performed by the home office and is no longer required for this role.
• Assist with administration of marketing events, promotions, sponsorships, the Kidgits Program, collateral management, and proof of performance.
• Coordinate and assist with short-term leasing agreements; track and review lease agreement milestones and update information as needed in SLIM or One World.
• Assist with obtaining and processing monthly rent, tenant sales, and overage rent.
• Perform general office administrative tasks, including ordering and maintaining office supplies and equipment inventory, preparing customer complaint responses, keeping vehicle titles and auto insurance current, drafting documents and reports for management, and providing updates on Company Policies and Procedures and Human Resources administration as needed.
• Provide general administrative support and complete projects as directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED