Administrative Assistant I

Riverside Health System•Williamsburg, VA

13d•$18 - $24

About The Position

Provides administrative support to one or more department-level managers and supports department or facility directors and managers. Core functions include meeting preparation and support, calendar management, travel arrangements, invoice and purchase-order support, customer service, phone support, file management, and data entry. The role may also be assigned timekeeping responsibilities. The position requires proficiency with Microsoft Office applications and other software as needed, and the employee is expected to apply Riverside Care Difference principles in all interactions.

Requirements

High school diploma or GED.
Two years of administrative assistant, secretary, or office experience.
Microsoft Office skills and proficiency in the Microsoft Office Suite.
Organization and time-management skills.
Good interpersonal and customer-service skills.

Responsibilities

Provide administrative support to department or facility directors and managers.
Handle reception and customer service, including greeting visitors, answering phones, taking messages, referring calls, and distributing mail.
Manage calendars, coordinate meetings and appointments, and organize special events.
Prepare and set up meeting rooms, reserve rooms, arrange travel accommodations, address special meeting-room needs, and assist with meeting agenda items.
Use multiple information technology systems and tools for duties such as timekeeping, billing, data entry, and data retrieval.
Monitor office supply levels, anticipate supply needs, and place and expedite orders.
Maintain accurate departmental accounting functions, including coding and timely submission of invoices, check requests, PCard receipts, petty cash, and payments.
Follow up on outstanding invoice payment inquiries.
Develop and maintain organized paper and electronic filing and retrieval systems.
Prepare reports, correspondence, and memos as needed by the department or facility.