Executive Assistant to the CEO, Harborview

University of Washington Medical Center • Seattle, WA

9d • $78,000 - $110,004 • Onsite

About The Position

Harborview Medical Center – Administration is hiring an Executive Assistant to the Chief Executive Officer of Harborview Medical Center. The role provides executive-level assistance and administrative operations support to the CEO, helping advance executive priorities and support effective hospital operations.

The position independently coordinates meetings, events, and hospital activities; plans and implements administrative policies and procedures; and serves as a liaison to the Board of Trustees, university leadership, state officials, and community leaders. It supports executive decision-making through research, data collection, issue preparation, and recommendations, while handling sensitive, high-priority work with discretion. The role also prepares professional communications and assists with budget preparation, analysis, monitoring, and departmental expenditure approvals as assigned.

Harborview Medical Center is owned by King County and operated by UW Medicine. It is the region’s only Level I Trauma and verified burn center, providing specialized care to patients throughout the Pacific Northwest. This is a regular, 100% FTE position, onsite, with a day/first shift schedule.

Requirements

• Bachelor’s degree and 4–5 years of progressively responsible executive administrative support experience in a large, complex organization, including program management and office operations management; an equivalent combination of education and experience may substitute.
• Experience reporting to a Director or higher-level leader.
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint, as well as Teams, Zoom, and SharePoint editing.
• Ability to manage executive-level confidential information with tact, discretion, and diplomacy.
• Ability to work effectively under pressure, balancing frequent deadlines, ongoing interruptions, and shifting priorities in a high-volume academic healthcare setting.
• Excellent verbal and written communication skills, a professional demeanor, and demonstrated ability to prepare professional reports.
• Demonstrated track record of exercising good judgment, taking appropriate initiative, and using discretion within the scope of the role.

Responsibilities

• Manage the HMC CEO’s schedule, aligning commitments with established priorities to support hospital operations.
• Independently coordinate committee meetings, special events, open forums, and hospital activities, including accommodations, equipment orders and operation, and logistics.
• Plan, coordinate, and implement policies and procedures supporting HMC Administration and compliance with regulatory requirements.
• Liaise with the Board of Trustees, University Leadership, state officials including the Governor’s office, community leaders, UW Medicine leaders, King County, the State of Washington, and other community entities.
• Exercise delegated authority to support senior executives, manage sensitive and high-priority tasks, conduct research, collect data, prepare issues for executive review, escalate inquiries, comments, and complaints as appropriate, and provide timely recommendations for action.
• Draft, edit, and finalize correspondence, reports, memos, letters, and meeting agendas; record, compose, and edit meeting notes as requested.
• Assist with budget preparation, interpretation, analysis, and monitoring, and approval of departmental expenditures as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior