Executive Assistant to the CEO, Harborview

University of Washington•Seattle, WA

9d•$78,000 - $110,004•Onsite

About The Position

Harborview Medical Center Administration is seeking an Executive Assistant to provide executive-level assistance and administrative operations support to the Chief Executive Officer. The role supports executive priorities, hospital operations, senior leadership decision-making, stakeholder relationships, communications, and budget stewardship in a large, complex academic healthcare setting. The Executive Assistant manages the CEO’s schedule; coordinates meetings, events, and logistics; plans and implements administrative policies and procedures; and serves as a liaison to institutional, government, and community stakeholders. The position also handles sensitive, high-priority work with discretion, conducts research and prepares issues for executive review, drafts and edits professional communications and meeting records, and assists with budget-related activities as assigned. Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is the region’s only Level I Trauma and verified burn center and provides specialized care to patients across the Pacific Northwest, including vulnerable residents of King County. This is a regular, 100% FTE position, onsite, on day/first shift. The annual pay range is $78,000 to $110,004.

Requirements

Bachelor’s degree and 4–5 years of progressively responsible executive administrative support experience in a large, complex organization, including program management and office operations management.
Experience reporting to a Director or higher-level leader.
Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint, as well as Teams, Zoom, and SharePoint editing.
Ability to manage executive-level confidential information with tact, discretion, and diplomacy.
Ability to work effectively under pressure while balancing frequent deadlines, ongoing interruptions, and shifting priorities in a high-volume academic healthcare setting.
Excellent verbal and written communication skills, a professional demeanor, and demonstrated ability to prepare professional reports.
Demonstrated good judgment, appropriate initiative, and discretion within the scope of the role.
An equivalent combination of education and experience may substitute for stated requirements.

Responsibilities

Manage the HMC CEO’s schedule, aligning commitments with established priorities to support effective hospital operations.
Independently coordinate committee meetings, special events, open forums, and hospital activities, including accommodations, equipment orders and operation, and logistics.
Plan, coordinate, and implement policies and procedures that support HMC Administration and ensure compliance with regulatory requirements.
Serve as a liaison to the Board of Trustees, University Leadership, State officials, including the Governor’s office, and community leaders.
Cultivate relationships and represent HMC in interactions with UW Medicine leaders, King County, the State of Washington, and other community entities.
Exercise delegated authority to support senior executives, including the CEO, and manage sensitive, high-priority tasks with discretion.
Conduct research, collect data, prepare issues for executive review, and escalate inquiries, comments, and complaints as appropriate; provide timely recommendations for action.
Draft, edit, and finalize correspondence, reports, memos, letters, and meeting agendas; record, compose, and edit meeting notes as requested.
Assist with budget preparation, interpretation, analysis, and monitoring, as well as approval of departmental expenditures, as assigned.