Executive Assistant

Hitachi • Dallas, TX

10d

About The Position

Hitachi Digital Services is seeking a highly organized, proactive, and professional Executive Assistant to support senior leadership in a fast-paced, global environment. The role involves managing complex priorities and calendars across time zones, coordinating executive meetings and travel, preparing leadership materials, and serving as a trusted liaison among executives and internal and external stakeholders. The Executive Assistant will also track business priorities, support operational and administrative processes, and handle sensitive information with discretion.

Hitachi Digital Services is a global digital solutions and transformation business focused on helping enterprises transform through digital innovation, data, cloud, AI, and enterprise technology solutions. The company describes itself as people-centric and committed to an inclusive culture based on mutual respect and merit. It offers industry-leading benefits, support, and services for holistic health and wellbeing, along with flexible arrangements where dependent on role and location.

Requirements

• At least 5 years of experience supporting C-level executives, Senior Vice Presidents, or Global Business Leaders.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Experience managing complex calendars across multiple time zones and global stakeholders.
• Strong verbal and written communication skills and a high degree of professionalism and discretion.
• Ability to handle confidential and sensitive information with integrity.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Teams, Word, PowerPoint, and Excel.
• Experience coordinating executive meetings, leadership reviews, board-level presentations, and strategic offsite events.
• Strong problem-solving skills, attention to detail, and ability to anticipate executive needs.

Nice To Haves

• Google Workspace (G-Suite) experience.
• Experience in a technology, consulting, digital services, or enterprise environment.
• Bachelor’s degree or equivalent professional experience.

Responsibilities

• Provide comprehensive executive support, including calendar management, travel coordination, expense reporting, and meeting preparation.
• Manage complex scheduling across multiple geographies and optimize executive time.
• Coordinate leadership meetings, business reviews, customer engagements, and strategic planning sessions.
• Prepare agendas, presentations, reports, briefing materials, and follow-up action items.
• Serve as a liaison among executives, internal teams, customers, partners, and external stakeholders.
• Arrange domestic and international travel, including itineraries, accommodations, visa coordination, and logistics.
• Track executive action items, key deliverables, and business priorities to support timely completion.
• Support leadership communications, including correspondence, announcements, and organizational updates.
• Assist with budget tracking, procurement requests, expense management, and vendor coordination.
• Organize leadership events, town halls, offsite meetings, customer visits, and executive workshops.
• Improve administrative processes and identify opportunities for operational efficiency.
• Maintain strict confidentiality when handling sensitive business, personnel, and strategic information.

Benefits

• Industry-leading benefits, support, and services for holistic health and wellbeing.
• Flexible arrangements, depending on role and location.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior