Executive Assistant

trane technologies • White Bear Lake, MN

10d • $61,300 - $109,655 • Hybrid

About The Position

Trane Technologies is seeking a proactive Executive Assistant to support its Digital Leadership Team from its White Bear Lake, Minnesota facility. The role serves as an operational partner and administrative anchor for senior Digital leaders located across the United States, coordinating complex schedules across time zones, travel, leadership meetings, and other administrative workflows so leaders can focus on strategic initiatives.

The position supports an organization working on software innovation, IoT climate technologies, advanced building analytics, and digital customer solutions. Work is onsite Monday through Thursday, with flexibility to choose the work location on Fridays.

Requirements

• At least 7 years of executive administrative support experience partnering with senior executives, corporate leaders, or distributed leadership teams.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, Excel, Word, SharePoint, and OneDrive.
• Demonstrated success supporting leaders across multiple geographic locations and time zones.
• Ability to handle sensitive strategic, organizational, and business information with integrity and discretion.
• Ability to work onsite at the White Bear Lake, Minnesota campus Monday through Thursday, with flexibility on Fridays.

Nice To Haves

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Prior experience supporting leaders in Digital, Software Engineering, IT, or Enterprise Technology.
• Familiarity with Concur, Workday, Coupa, or similar workflow management tools.
• Experience organizing multi-day executive summits and hybrid digital town halls.

Responsibilities

• Manage complex executive calendars across Central, Eastern, Mountain, and Pacific time zones; prioritize engagements and resolve scheduling conflicts.
• Coordinate executive cadences, leadership reviews, and operational meetings, ensuring agendas, pre-reads, and presentation materials are provided in advance.
• Arrange domestic executive travel, including flights, accommodations, ground transportation, and meeting facilities.
• Plan Digital Leadership Team meetings, Quarterly Business Reviews, and strategic offsites, including AV and technology setup, catering, and onsite logistics.
• Coordinate digital team town halls and global all-hands sessions with internal communications and AV support teams.
• Prepare, format, and review executive presentations, organizational communications, and team announcements.
• Track action items from leadership meetings and follow up with cross-functional teams to help ensure milestones are met.
• Manage digital distribution lists, SharePoint document libraries, and collaboration spaces.
• Reconcile travel expenses and corporate purchasing card accounts through Concur in accordance with corporate policies.
• Initiate and monitor purchase orders, statements of work, and vendor invoices, and serve as an administrative contact for external suppliers and partners.

Benefits

• Health insurance and holistic wellness programs, including incentives, available from day one for employees and their families.
• Fertility coverage and adoption or surrogacy assistance.
• Up to 15 vacation days, paid holidays, sick leave, and additional options for volunteer and parental leave.
• 401(k) match.
• Educational and training opportunities through company programs.
• Tuition assistance and student debt support.
• Competitive compensation, comprehensive health and retirement benefits, annual incentive opportunities, generous paid time off, and continuous learning opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed