Executive Assistant II
About The Position
We are seeking a curious, resourceful, and proactive Executive Assistant to support two East Coast-based Directors in a high-impact role within a fast-paced, global environment. The position involves partnering with senior leaders and stakeholders to deliver results at scale in a transformative area of technology. The ideal candidate will be a strategic partner and trusted operator who thrives in high-performance environments, demonstrates excellent judgment, and brings exceptional organization and communication skills to complex, fast-moving initiatives. The role is based onsite at the Merlin building at HQ2 in Arlington, Virginia. It is a contract position with a pay range of $32.00 per hour. Individual compensation depends on factors including qualifications, skills, relevant experience, job knowledge, geographic location, and internal equity. Benefits eligibility depends on job classification and length of employment; if eligible, benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a Health Spending Account; transportation benefits; an Employee Assistance Program; and time off or leave.
Requirements
- Proficiency in Microsoft Office products and applications.
- Experience as an Executive Assistant.
- Experience with executive-level calendar management.
- Experience with domestic and international travel coordination.
Nice To Haves
- Experience leading process improvements.
- Experience in a fast-paced, high-tech company.
- Experience designing processes to maximize efficiency.
Responsibilities
- Manage complex calendars for two Directors across different time zones and proactively resolve conflicts.
- Coordinate domestic and international travel arrangements, including visas, itineraries, and expense reports.
- Organize team meetings, offsites, and events from start to finish, including logistics, agendas, and follow-up actions.
- Handle confidential information with discretion and sound judgment.
- Act as a liaison between leaders, internal teams, and external stakeholders.
- Identify and implement process improvements to increase team efficiency.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Critical illness, accident, and hospital coverage
- 401(k) retirement plan, with pre-tax and Roth post-tax contributions available
- Voluntary life and AD&D insurance for the employee and dependents
- Short- and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time off or leave (PTO, vacation, or sick leave)
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What This Job Offers
Career Level
Mid Level
Education Level
No Education Listed
