Executive Assistant

Flex•Columbia, SC

10d

About The Position

Flex is seeking an Executive Assistant in Columbia, South Carolina, to support the Site General Manager. Reporting to the General Manager, this role covers administration, operations, project management, and stakeholder management. The position helps optimize the Site General Manager’s time and supports the effective preparation and coordination of meetings, travel, transactions, and other business activities.

Requirements

Bachelor’s degree or equivalent experience.
1–2 years of experience as an Executive Assistant supporting VP- or GM-level executives, including travel, event coordination, meeting preparation, and customer interactions.
Proficiency in Microsoft Office, including Excel, PowerPoint, and Outlook.
Strong organizational skills.
Event coordination experience and a customer service mindset.
Ability to collaborate with cross-functional teams.
Excellent written and verbal communication skills.

Nice To Haves

Familiarity with the manufacturing business.

Responsibilities

Manage the Site General Manager’s day-to-day schedule and priorities, ensuring meeting preparedness.
Coordinate internal and external meetings, including reservations and room bookings.
Assist with food orders, event planning, and other business-related on-site and off-site meetings and events.
Manage the General Manager’s email inbox, calendar, and calls.
Book domestic and international travel in accordance with company travel policy, including consideration of visas, processes, costs, and required documentation.
Verify and approve certain transactions on behalf of the General Manager.
Ensure timely submission of purchase orders and expense reports for the General Manager and direct reports.
Perform other administrative and project duties as needed.