Executive Administrative Assistant

LaGrange College • LaGrange, GA

9d

About The Position

Reporting to the Vice President for Academic Affairs (VPAA), the Executive Administrative Assistant provides high-level, detailed assistance to the VPAA and the Vice Presidents for Finance and Administration, Enrollment Management and Student Experience, and Advancement. The role supports senior leadership’s administrative and organizational needs, manages daily office operations, and coordinates meetings, campus events, accreditation-related activities, and other institutional work. The position also helps maintain a welcoming environment for campus constituents and external guests.

Requirements

• Bachelor’s degree and three to five years of relevant experience, or an equivalent combination of education and experience.
• Demonstrated project management and problem-solving skills.
• Excellent verbal, written, and interpersonal communication skills, including discretion and the ability to maintain confidentiality.
• Ability to communicate across all levels of the institution.
• Ability to multitask with flexibility and patience and balance multiple projects.
• Strong organizational skills, accuracy, and attention to detail.
• Experience with budget and organizational management.

Nice To Haves

• Prior experience in higher education.
• Senior-level experience.
• Knowledge of the Microsoft Office Suite, especially Word, PowerPoint, and Excel.

Responsibilities

• Provide general support to senior leadership in collaboration with the Executive Assistant to the President.
• Maintain confidentiality of correspondence and office operations.
• Manage office files, materials, expenses and budgets, calendars, and other daily operations for the college’s senior leadership.
• Anticipate and address the immediate and long-term administrative and organizational needs of the various Vice Presidents.
• Organize Board of Trustee committee meetings and take minutes.
• Coordinate accreditation reports, faculty credentials storage, and associated campus visits in collaboration with appropriate departments and academic affairs staff.
• Plan Opening Convocation, Honors Day, and Commencement in collaboration with other campus departments.
• Maintain general familiarity with academic and institutional policies.
• Provide problem-solving and triage for incoming requests and issues.
• Support the VPAA in organizing faculty business meetings and preparing for faculty evaluations and reviews.
• Maintain a welcoming environment for constituents across the campus community and external guests.
• Perform other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level