Asst-Executive

Entergy • Little Rock, AR

9d • Onsite

About The Position

The Assistant Executive coordinates administrative functions and provides multifaceted administrative support to senior department management and staff, including Vice Presidents. The role manages calendars, appointments, meetings, travel, correspondence, documents, and presentations, and handles departmental administrative affairs such as invoice processing, procurement, and training records. The position is based onsite in Little Rock, Arkansas, and may require travel of up to 25%. Employees are expected to be available for additional hours, alternate work locations, or additional duties during storms, outages, emergencies, or other situations as deemed necessary by the company.

Requirements

• Typically requires vocational training, an apprenticeship, or equivalent experience in a related field; a four-year degree is not typically required.
• Executive Assistant experience: 8 or more years.
• Ability to maintain confidentiality and handle multiple assignments within deadlines.

Responsibilities

• Provide secretarial and administrative support to Vice Presidents.
• Manage calendars, schedule events and departmental meetings, arrange travel, and coordinate conference calls.
• Manage correspondence and routine documents and presentations with minimal direction.
• Prepare documents, spreadsheets, presentations, interoffice correspondence, and copies.
• Manage departmental administrative affairs, including invoice processing, supply and equipment procurement, and training records.
• Handle multiple assignments, meet deadlines, and maintain confidentiality of departmental issues.
• Proactively forward work issues to appropriate managers or supervisors.
• Coordinate administrative functions such as scheduling appointments, handling incoming mail, arranging meetings, tracking projects and programs, preparing reports and presentations, maintaining records, and participating in special projects.
• Be available for additional hours, alternate locations, or additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed