Executive Asst

Covenant Health•Morristown, TN

About The Position

The Executive Assistant performs complete administrative duties for the President & CAO of Morristown-Hamblen Healthcare System. The role may support more than one executive or reporting vice president, handles confidential work, and relieves executives of designated administrative details. The assistant prepares correspondence, memoranda, reports, and presentations using advanced PC software skills; maintains appointment calendars; and coordinates meetings, travel itineraries, and related arrangements. The position requires initiative, judgment, and knowledge of company practices, policies, and organization. The role may direct and review the work of support staff. Morristown-Hamblen Healthcare System is a 170-bed hospital serving an eight-county region in East Tennessee’s Lakeway Area. Its services include emergency suites, advanced laboratories, radiology, therapy services, a Breast Imaging Center of Excellence, and a Women’s Center with labor and delivery suites and a secure newborn nursery.

Requirements

Associate degree or equivalent experience.
Five years of administrative experience with executive management.
Experience using word processing software (MS Word), spreadsheet software (Excel), and presentation software (PowerPoint).
No licensure required.

Responsibilities

Types and/or composes internal and external correspondence, takes and transcribes meeting minutes, and prepares reports and presentations for the President & CAO’s use in System meetings.
Collects and prepares information for the President & CAO’s discussions and meetings with executive staff and outside individuals.
Opens and screens incoming mail and locates and attaches appropriate files to correspondence requiring a response.
Maintains the daily appointment calendar.
Coordinates appointments and meetings and organizes agenda materials.
Receives and screens telephone calls, may respond to moderately complex inquiries, takes messages, and/or redirects callers.
Maintains and organizes confidential department files and records.
Makes travel and lodging arrangements directly or through travel agencies.
Maintains and orders office supplies as necessary.
Follows policies, procedures, and safety standards.
Completes required education assignments annually.
Works toward achieving goals and objectives and participates in quality improvement initiatives as requested.
Performs other duties as assigned.
May direct and review the work of support staff.