Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• High school diploma or equivalent required.
• Proficiency in Google Workspace applications.
• Ability to maintain a high level of confidentiality, professionalism, and discretion.
• Strong written and verbal communication skills.
• Excellent interpersonal skills with the ability to build and maintain positive relationships with citizens, stakeholders, staff, Council members, and external partners.
• Proactive and resourceful approach to problem-solving.
• Ability to work effectively both independently and as part of a team.
• Demonstrated ability to meet deadlines, manage multiple priorities, and achieve performance objectives.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Adaptable, creative, and comfortable working in a dynamic, fast-paced environment.
• Community-focused with a commitment to providing excellent public service.
• Strong organizational, management, human relations, and technical skills, including proficiency with computers and office technology.
• Knowledge of management and administrative practices, policies, procedures, and applicable laws, ordinances, regulations, and standards related to municipal operations.
• Anticipates the needs of the City Council and proactively addresses tasks, challenges, and opportunities before they become urgent.
• Coordinates meetings, communications, and Council activities while ensuring timely follow-through on commitments.
• Effectively communicates and interacts with elected officials, employees, citizens, vendors, and other stakeholders.
• Maintains awareness of policy, operational, budgetary, and procedural changes affecting departmental activities.
• Prioritizes and plans work effectively, manages multiple assignments, and uses time efficiently.
• Demonstrates accuracy, attention to detail, and a commitment to high-quality work and continuous improvement.
• Handles difficult situations with professionalism, tact, patience, and sound judgment.
• Responds confidently and effectively to unexpected challenges and changing priorities.
• Identifies problems, gathers and analyzes information, develops solutions, and exercises sound decision-making.
• Demonstrates excellent oral communication skills, including active listening, presentations, meeting participation, and responding to questions effectively.
• Demonstrates strong written communication skills, including preparing clear, concise, and accurate correspondence, reports, and other documents.
• Provides exceptional customer service by responding promptly to requests, maintaining positive relationships, and meeting commitments.
• Exhibits reliability, punctuality, professionalism, and responsiveness to management direction and feedback.

Nice To Haves

• Bachelor’s degree in Public Administration or other related field.
• Experience with Grant and proposal writing is a plus

Responsibilities

• Strong organizational, administrative, and technical skills, including proficiency with computers and office software.
• Anticipates the needs of City Council, takes initiative, and proactively addresses issues before they become urgent.
• Effectively plans, prioritizes, and coordinates meetings, communications, projects, events, and other Council activities.
• Coordinate travel arrangements, including scheduling, lodging, transportation, itineraries, and related logistics.
• Communicates professionally and effectively with elected officials, employees, vendors, citizens, and stakeholders.
• Demonstrates excellent oral and written communication skills, including preparing clear and accurate correspondence and reports.
• Identifies problems, analyzes information, exercises sound judgment, and implements practical solutions.
• Maintains accuracy, attention to detail, and a commitment to high-quality work and continuous improvement.
• Provides exceptional customer service, responds promptly to requests, and follows through on commitments.
• Handles difficult and unexpected situations with professionalism, tact, patience, and confidence
• Uses time efficiently, develops realistic action plans, and adapts to changing priorities.
• Demonstrates reliability, punctuality, professionalism, and a commitment to effective public service.
• Performs related duties as assigned.
• The duties listed are typical for this classification; however, incumbents may not perform all listed tasks and may be required to perform additional or different duties as needed to address business needs and evolving practices.
• Job specifications outline the minimum qualifications necessary for entry into the position but do not necessarily reflect the qualifications of current incumbents.