Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• At least 5 years of experience supporting senior business leaders, such as a President, SVP, or CEO.
• Exceptional organizational skills and a proactive ability to manage competing priorities, anticipate needs, and work effectively in a dynamic, fast-paced environment.
• Ability to handle sensitive information with discretion and professionalism, including confidential strategy discussions, talent and development conversations, and M&A-related activity.
• Advanced proficiency with MS Office, including Outlook, PowerPoint, Excel, and Word; collaboration tools such as Teams and SharePoint; and AI tools such as Microsoft 365 Copilot.
• Strong verbal and written communication skills and the ability to synthesize information into professional presentations and briefing materials.

Responsibilities

• Provide proactive, comprehensive administrative support to the VP & GM, Cell Culture Media, and selected L1 leaders, including calendar management, travel, expense reporting, communications, and day-to-day coordination.
• Anticipate leadership needs and resolve issues to help the leadership team operate effectively.
• Coordinate agendas and presentations for key business-unit meetings, all-hands calls, leadership events, and operating rhythms, ensuring stakeholders, materials, and logistics are in place.
• Manage executive communications and presentations with professionalism and discretion.
• Coordinate cross-functional and global leadership sessions, strategic events, and related business activities, ensuring materials and logistics are ready for leadership audiences.

Benefits

• Paid time off
• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Bonus/incentive pay