Executive Assistant to the CEO - Full Time

UHS • Fremont, CA

9d

About The Position

Fremont Hospital is hiring a full-time Executive Assistant to provide administrative support to the CEO and Administration. The role maintains Outlook meeting calendars; manages hospital committee schedules; prepares agendas and presentations; records meeting minutes; and performs clerical duties. It also coordinates medical staff credentialing activities, maintains medical staff files, and provides support relating to personnel matters as needed. The Executive Assistant regularly interfaces with hospital leadership and medical staff on behalf of the CEO and Administration, and identifies opportunities to support teamwork and service excellence.

Fremont Hospital is a fully accredited, 148-bed private inpatient psychiatric hospital serving children through adults. Its services include assessments, inpatient psychiatric hospitalization, partial hospitalization, intensive outpatient psychiatric treatment, and chemical dependency outpatient care.

Requirements

• High school diploma required.
• At least three years of experience as an Administrative Assistant in a health care setting.
• Expertise in Microsoft Word and Outlook.
• Ability to type at least 65 words per minute.
• Knowledge of medical terminology.
• Excellent communication and organizational skills.
• May be required to successfully complete Fremont Hospital's non-violent Crisis Prevention Intervention (CPI) training within 90 days of employment and before assisting with preventative intervention measures.
• May be required to work overtime and flexible hours.

Nice To Haves

• Associate degree in Business Administration, or an equivalent combination of education and experience.

Responsibilities

• Provide administrative support to the CEO.
• Maintain Outlook meeting calendars.
• Manage hospital committee meeting schedules.
• Complete agendas and write meeting minutes.
• Prepare presentations.
• Perform clerical duties supporting Administration.
• Coordinate medical staff credentialing activities.
• Maintain medical staff files.
• Provide support relating to personnel matters as required.
• Interface with hospital leadership and medical staff on behalf of the CEO and Administration.
• Recognize areas to support teamwork and service excellence.

Benefits

• Competitive compensation
• Generous paid time off
• Medical, dental, vision, and prescription drug plans
• 401(k) with company match
• Discounted stock plan
• SoFi Student Loan Refinancing Program
• Tuition savings to continue nursing education with Chamberlain University
• Career development opportunities within UHS and its 300+ subsidiaries
• Pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED