Executive Assistant

Executive Director, Office of Acquisition, Logistics and Construction • Washington, DC

9d • Onsite

About The Position

Serves as the Executive Assistant to the Executive Director (SES), Office of Operations, with delegated authority and broad responsibility for executive advisory services, strategic planning, policy coordination, and operational integration. Provides leadership in advancing enterprise initiatives, resolving complex issues, and representing the Executive Director in high-level internal and external engagements.

Provides high-level executive support, strategic analysis, and operational coordination across the OALC Office of Operations. The position advises on operational priorities, policies, and resource decisions; coordinates planning and policy implementation; leads cross-functional initiatives; evaluates budget and staffing needs; develops executive analyses and communications; and represents the Executive Director in engagements with senior officials and stakeholders.

The position is primarily sedentary and performed in a typical office setting. The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Compressed or flexible scheduling may be available with supervisory approval. Ad hoc telework may be available under agency policy, but this is not a virtual position; return-to-office mandates require in-person work unless an exemption is approved. Relocation and recruitment incentives are not authorized.

Requirements

• U.S. citizenship is required.
• For current or qualifying former Federal employees subject to time-in-grade rules, 52 weeks at GS-13 is required for the GS-14 position.
• One year of specialized experience equivalent to at least GS-13, including executive advisory support to senior leadership on complex operational, workforce, budgetary, and policy matters; coordination across functional areas; leadership of cross-functional initiatives and resolution of organizational issues; interpretation and implementation of policies, directives, and legislative requirements; oversight of budget, staffing, and resources; preparation of executive correspondence, briefings, and decision documents on sensitive matters; and analysis supporting strategic decisions and organizational performance.
• Applicants must complete the application, questionnaire, and required online assessment.
• Selective Service registration is required for males born after December 31, 1959.
• Applicants may be required to serve a probationary or trial period and are subject to a background/security investigation.
• Selected applicants must complete online onboarding and provide acceptable identification for pre-employment requirements.
• Resume must include job titles, employer names, hours worked per week, start and end dates, duties and responsibilities, and Federal grade for each Federal position.
• Work is primarily sedentary in a typical office setting, although slight physical effort may be required.

Responsibilities

• Advise the Executive Director on operational priorities, policies, and resource decisions affecting organizational performance.
• Analyze complex legislative, regulatory, and organizational issues and recommend executive actions.
• Coordinate strategic planning, policy implementation, and resource integration across Office of Operations programs.
• Serve as the principal liaison among human resources, budget, and operational support functions to align priorities and initiatives.
• Lead cross-functional projects to improve operational effectiveness, workforce capability, and business processes.
• Oversee implementation of policies, procedures, and initiatives, and resolve cross-organizational issues.
• Coordinate policy, compliance, and program matters with VA offices and external stakeholders.
• Review directives, legislation, reports, and inquiries and recommend implementation strategies.
• Integrate budget, workload, workforce, and program data to support resource planning and decision-making.
• Evaluate budget and staffing requirements and recommend resource allocations to support mission objectives.
• Prepare executive briefings, decision papers, issue analyses, and correspondence for Executive Director review and signature.
• Represent the Executive Director in meetings and engagements with senior officials and stakeholders.
• Build consensus among diverse stakeholders to resolve sensitive, high-visibility issues and initiatives.
• Conduct special studies and analyses and develop recommendations to address complex management challenges.
• Direct and review executive communications and correspondence to ensure accuracy, quality, timeliness, and policy compliance.

Benefits

• Federal employees receive a comprehensive benefits package for employees and their families; specific benefits depend on position type and eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed