Executive Assistant to CFO and CLO
About The Position
Peregrine is seeking a highly organized, proactive, and experienced Executive Assistant to provide high-touch, hands-on support to its Chief Financial Officer and Chief Legal Officer in a fast-paced, high-growth environment. The role serves as a key administrative partner to both executives, keeping their days running smoothly, managing their time effectively, and coordinating the details that allow them to focus on their responsibilities. The Executive Assistant will manage complex calendars, coordinate meetings and travel, anticipate executive needs, and navigate shifting priorities with sound judgment and discretion. The position requires operating with a high degree of autonomy, handling confidential information, and bringing structure and organization to an evolving environment. The role is based in Peregrine’s San Francisco office and requires in-person work four days per week.
Requirements
- At least 5 years of experience directly supporting C-suite executives.
- Experience supporting multiple executives simultaneously and balancing competing priorities and complex schedules.
- Strong traditional Executive Assistant skills, including calendar management, travel coordination, expense reporting, meeting planning, and general administrative support.
- Proactive and anticipatory approach, ability to think ahead, identify potential challenges, and independently manage day-to-day executive needs.
- Ability to adapt quickly and bring structure to a fast-paced environment with shifting priorities and ambiguity.
- High degree of discretion, sound judgment, and professionalism when handling confidential information.
- Ability to work in person four days per week in the San Francisco office.
Nice To Haves
- Experience supporting C-suite executives within a startup or high-growth company.
Responsibilities
- Provide comprehensive administrative support to the CFO and CLO, including complex calendar management, scheduling, meeting coordination, and inbox support as needed.
- Coordinate domestic and international travel arrangements, expense reports, and other administrative logistics for both executives.
- Manage competing priorities, anticipate scheduling conflicts, and exercise sound judgment when handling requests and protecting executive time.
- Coordinate leadership meetings, team events, offsites, and other internal and external engagements, ensuring logistics and materials are organized.
- Support preparation and coordination of business reviews, quarterly meetings, and board materials, including gathering content, organizing presentations, and following up with stakeholders.
- Assist with preparation and coordination of meetings related to company and departmental OKRs, ensuring materials, schedules, and logistics are in place.
- Serve as a point of contact for internal and external stakeholders, manage requests, coordinate communication, and ensure appropriate follow-through.
- Anticipate executive needs, identify potential issues, and help the executives navigate a fast-moving and changing schedule.
- Partner with the CFO’s and CLO’s direct reports and cross-functional teams to drive alignment, operational efficiency, and process improvements across the Finance and Legal organizations.
- Build empathetic relationships and maintain awareness of team culture and morale while helping executives recognize milestones and achievements.
Benefits
- Annual salary plus benefits, equity (if applicable), and bonus (if applicable).
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
