Executive Assistant to Founders

Exa•San Francisco, CA

5d•$100,000 - $200,000•Onsite

About The Position

Exa is seeking an in-person Executive Assistant to support its C-suite and broader team from its San Francisco office. This role involves operations, coordination, and scheduling, acting as the connective tissue between leadership, the team, and the physical office. The EA will have a unique perspective into the inner workings of a hyper-growth startup, working directly with the CEO and executive team to maximize their leverage by owning calendars, clearing bottlenecks, and ensuring nothing falls through the cracks. This position is ideal for someone who thrives in ambiguity, operates with high agency, and desires a front-row seat to building an iconic company.

Requirements

2+ years of experience in operations or a similar role.
Excellent communication and organizational skills.
Ability to engage comfortably with leadership, candidates, investors, and partners.
Strong ownership and ability to operate with little direction.
Enjoy juggling multiple workstreams and fast-changing priorities.
Strong people instincts.
Comfortable in a fast-moving, high-growth startup environment.
Based in or able to relocate/commute to San Francisco.

Nice To Haves

Enjoy automating parts of your own role.

Responsibilities

Own scheduling and calendar management for founders, anticipating conflicts, protecting focus time, and ensuring a smooth day.
Triage and manage executive communications, identifying urgency and handling tasks directly when appropriate.
Coordinate meetings end-to-end, including scheduling, agendas, follow-ups, and ensuring the right people are present.
Support senior recruiting by coordinating interview scheduling and onsite logistics for leadership and executive candidates.
Help plan team events, offsites, and culture moments.
Continuously improve systems and workflows, with a potential to automate parts of the role.
Handle unexpected tasks and ad-hoc requests with energy and adaptability.