Executive Assistant

Capstone•Eden Prairie, MN

9d•$65,000 - $85,000•Hybrid

About The Position

Capstone is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and operational support to three senior executives and help keep its Eden Prairie office running smoothly. The role supports executive scheduling, meetings, travel, expenses, presentations, reporting, purchasing, invoices, and budget tracking. It also helps prioritize requests, coordinate projects, meet deadlines, provide backup support to other executive leaders, and handle confidential information with professionalism and discretion. The Executive Assistant also supports day-to-day operations at the Eden Prairie office, including coordinating with building management and vendors, managing supplies, mail, packages, and shipping, and coordinating employee meetings and events. The position works from the Eden Prairie, Minnesota offices at least four days per week, with the fifth workday optionally remote. Approximately 10% travel between Minnesota work locations is required. Capstone is a mission-driven educational content company focused on literacy and learning. It offers opportunities for professional learning and development and describes its culture as inclusive and welcoming. The estimated pay range for this role is $65,000–$85,000. A pre-employment background check is required. Applicants must be authorized to work in the United States; Capstone cannot sponsor or take over sponsorship of an employment visa.

Requirements

At least 3 years of administrative experience supporting senior leaders or executives.
Strong organizational skills and ability to manage multiple schedules, projects, and competing priorities.
Excellent communication and interpersonal skills with a customer-focused, collaborative approach.
Strong attention to detail, follow-through, and problem-solving abilities.
Ability to work independently, take initiative, and anticipate needs.
Professionalism and sound judgment when handling confidential information.
At least intermediate proficiency with Microsoft Office, including Outlook, Teams, Copilot, Word, Excel, and PowerPoint.
Experience coordinating meetings, events, or projects.
Interest in improving processes and leveraging technology to work more efficiently.
Ability to work from the Eden Prairie, Minnesota offices at least four days per week; the fifth workday may be worked from home.
Approximately 10% travel between Minnesota work locations is required.
Must be authorized to work in the United States; visa sponsorship or transfer is not available.

Nice To Haves

Associate's degree in Business Administration, Human Resources, Communications, or a related field.
Previous experience supporting HR, business operations, or multiple executive leaders.
Experience coordinating virtual and hybrid meetings using Microsoft Teams, Zoom, or similar tools.

Responsibilities

Manage calendars, coordinate meetings, and support scheduling for three senior executives.
Coordinate leadership meetings, travel arrangements, and expense reporting.
Prepare presentations, reports, agendas, and meeting materials; track action items and follow up.
Assist with department purchasing, invoice processing, and budget tracking.
Help prioritize requests, coordinate projects, and ensure deadlines and commitments are met.
Provide backup administrative support to other executive leaders as needed.
Handle sensitive and confidential information professionally and discreetly.
Support day-to-day operations of the Eden Prairie office and serve as a primary contact for office-related needs.
Coordinate with building management and office vendors to maintain a welcoming, organized, and functional workplace.
Manage office supplies, incoming and outgoing mail, packages, and shipping needs.
Support employee meetings and events, including scheduling, catering, room setup, and IT coordination.
Coordinate logistics for quarterly planning sessions, monthly All Hands meetings, and other team gatherings.
Identify opportunities to improve office processes and create a positive employee experience.