Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• Five years of executive assistant experience required.
• Typing speed of 80 words per minute required.
• Knowledge of multiple computer software applications required.
• Excellent written and oral communication skills required.

Responsibilities

• Manage and prioritize meetings for the Administrator’s calendar.
• Serve as the primary contact for the Administrator by telephone, email, mail, and in person.
• Prepare correspondence for the Administrator and maintain files for relevant documents.
• Serve as a liaison between Administration and the Medical Staff, Board of Directors, and HCA.
• Assist Administrators with special project requests.
• Schedule executive meetings and travel plans.
• Prepare assigned meeting minutes, documents, and presentations.
• Prepare invoices, reports, memos, letters, financial statements, and other documents using word processing, spreadsheet, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine how best to direct their inquiries.

Benefits

• Comprehensive medical, prescription drug, dental, vision, behavioral health, and telemedicine benefits.
• Wellbeing support, including free counseling and referral services.
• Paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence.
• 401(k) plan with a 100% match on 3% to 9% of pay, based on years of service.
• Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support, and financial wellbeing counseling.
• Tuition assistance, student loan assistance, certification support, dependent scholarships, and a partnership with Galen College of Nursing.
• Fertility and family-building benefits and adoption assistance.
• Life insurance and supplemental health protection plans.
• Auto and home insurance, legal counseling, identity theft protection, and consumer discounts.