Senior Executive Assistant

Candescent•San Ramon, CA

9d•Hybrid

About The Position

Candescent is seeking a highly motivated and experienced Senior Executive Assistant to provide administrative partnership to the Chief Information Officer (CIO) and Chief Product Officer (CPO), supporting both executives and their leadership teams equally. The role combines calendar, communications, travel, and event management. The successful candidate will be organized and proactive, able to balance competing priorities across two executives, and anticipate their needs. This is a hybrid role based in Candescent’s San Ramon, California office, with three days per week in the office. The base salary range is $95,000–$115,000 per year, based on factors including skills, experience, geographic location, and job-related qualifications.

Requirements

Minimum of 10 years supporting C-level executives.
Demonstrated ability to support multiple executives simultaneously, prioritize competing demands, and maintain trust with each.
Advanced skills with Microsoft Office Suite and collaboration tools, including Outlook, Teams, Word, Excel, and PowerPoint.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to multitask, manage competing priorities, and meet deadlines.
Ability to work independently and thrive in a collaborative team environment.
Ability to influence without authority and build trusted relationships across all levels of an organization.

Nice To Haves

Bachelor’s degree or equivalent professional experience.
Experience supporting executives in a technology-driven or global environment.

Responsibilities

Manage active calendars, appointments, meetings, and travel arrangements for the CIO and CPO.
Serve as a point of contact between the executives, their leadership teams, and internal and external stakeholders, maintaining professionalism and discretion.
Arrange global travel proactively and completely in advance, with attention to timing and pricing.
Respond to meeting requests and ensure scheduling within 48 hours of receipt.
Manage confidential correspondence, including drafting emails, memos, and executive-level communications on behalf of the CIO and CPO.
Organize and maintain files and documents for executive-level events, including board meetings, leadership offsites, and town halls.
Anticipate executive needs by identifying scheduling conflicts, operational issues, and priority considerations, and recommend solutions.
Manage expense reports, invoices, purchase orders, and budget tracking for the executive office, ensuring timely and accurate processing.
Attend meetings on behalf of the CIO and CPO as requested; capture key discussion points, document action items, and coordinate follow-up activities.
Support planning and execution of IT town halls, leadership offsites, and employee communications by managing schedules, logistics, materials, and stakeholder coordination.