Senior Executive Assistant to Officer

Global Payment Holding Company • Atlanta, GA

9d • Onsite

About The Position

The Senior Executive Assistant provides high-level administrative support to the Chief Technology Officer. The role requires discretion, confidentiality, familiarity with technical and business vocabulary, and detailed knowledge of organizational operations, procedures, and personnel. The assistant gathers and prepares information for executive discussions and meetings, exercises independent judgment on complex matters, and carefully protects confidential and proprietary information, including information relevant to a publicly traded company. The position is located in Buckhead, Atlanta, Georgia.

The role independently manages a broad range of administrative functions, including executive communications, scheduling, meeting and event coordination, travel, expenses, budgets, document preparation, and special projects. It serves as a liaison among the executive, senior management, employees, and external associates, and may represent the executive in meetings or meet with visitors on project matters. The assistant may also advise or mentor other executive assistants and may supervise others’ activities.

Requirements

• Bachelor’s degree.
• Typically a minimum of 8+ years of relevant experience.
• Ability to exercise discretion and maintain confidentiality with sensitive company information.
• Ability to work independently and use judgment to evaluate issues, select methods, and determine appropriate actions.
• Knowledge of administrative functions and the ability to support senior executives.
• Microsoft skills, including creating spreadsheets and PowerPoint presentations.

Nice To Haves

• Administrative support experience for upper management or executives.
• International Association of Administrative Professionals (IAAP) certification.

Responsibilities

• Partner with the executive to identify opportunities and reduce daily workload, providing proactive and organized tactical support.
• Handle sensitive and confidential matters with discretion, and develop communications, memos, and agreements on behalf of the executive.
• Research and prioritize issues and concerns addressed to the executive, recommend appropriate courses of action, and respond to callers using knowledge of company policies and operations.
• Track the executive’s meeting commitments and deadlines and act as a resource for departmental staff on corporate policies, procedures, and functional requirements.
• Draft, edit, and proofread correspondence, meeting minutes, presentations, and other documents; manage editorial changes and coordinate routing and signatures.
• Screen emails, calls, and visitors and use independent judgment to allocate the executive’s time and manage requests.
• Liaise with senior management and other internal and external stakeholders, facilitate internal communications, and schedule presentations.
• Determine methods and procedures for new assignments, improve office functions, troubleshoot malfunctions, and recommend changes to policies, guidelines, and processes.
• Research and handle special projects; when appropriate, meet with visitors on the executive’s behalf to discuss, review, or evaluate project matters.
• Manage, plan, organize, and verify the executive’s calendar and contact information; accept meeting and event invitations as time permits and represent the executive at meetings when needed.
• Answer, screen, respond to, or route incoming calls; open and prioritize mail; and read, review, and respond to emails on the executive’s behalf.
• Organize on-site and off-site meetings and events, including arrangements with catering and vendors when needed.
• Coordinate with the travel department to arrange travel, itineraries, and agendas according to the executive’s preferences and within budget.
• Prepare and submit executive expense reports, gather supporting documentation, research missing documents or billing discrepancies, and follow corporate travel and expense policies.
• Monitor departmental business expenses and budgets, prepare reports for executive review and approval, and provide budget recommendations when appropriate.
• Assist with invoice analysis as needed; procure office supplies and monitor or manage the functional area’s budget.
• Assist or mentor other executive assistants as needed and perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior