Executive Assistant

Ernst Brothers•Wayne, PA

9d•Hybrid

About The Position

The Executive Assistant will serve as the Managing Partner’s right hand and a trusted presence across Ernst Brothers and Bluebell Fine Cabinetry & Design. The role provides executive, administrative, and operational support to help the Managing Partner and both companies run smoothly. The position calls for someone who anticipates needs, handles sensitive matters with discretion, takes ownership of details, and helps bring order to a busy operation. Responsibilities include managing the Managing Partner’s calendar and inbox, coordinating internal and external communications, tracking certifications and licenses through internal systems, overseeing company vehicle administration, coordinating complex travel itineraries including private aviation, and organizing events, offsite meetings, and trade shows from planning through completion. The role works directly with leadership in a culture that values discretion, initiative, care, ownership, integrity, and craftsmanship.

Requirements

Anticipate needs before they are spoken.
Handle confidential and sensitive matters with discretion.
Bring order to a busy day while maintaining attention to detail.
Take ownership of details that others may overlook.
Care about how work is done as well as what is accomplished.

Responsibilities

Manage the Managing Partner’s calendar and inbox, identifying priorities and handling details with discretion.
Manage internal and external communications and ensure messages reach the appropriate people in a timely manner.
Track certifications and licenses through internal systems to ensure deadlines are not missed.
Administer company vehicles, including registrations, maintenance schedules, and related paperwork.
Coordinate complex travel itineraries, including private aviation.
Plan and execute events, offsite meetings, and trade shows.
Provide administrative and operational support to keep the office and both companies running smoothly.