Executive Administrative Assistant

HCA Healthcare • Nashville, TN

8d

About The Position

The Executive Administrative Assistant serves as the primary contact for the Chief Nursing Officer, Chief Financial Officer, and Administrator of Sarah Cannon. The role performs clerical functions, maintains calendars, and prepares correspondence for officers and the Administrator. It supports executive operations through meeting and travel coordination, document preparation and management, communications, and assistance with special projects.

Requirements

• Five years of executive assistant experience required.
• Typing speed of 80 words per minute required.
• Knowledge of multiple computer software applications required.
• Excellent written and oral communication skills required.

Responsibilities

• Manage and prioritize meetings for the Administrator’s calendar.
• Serve as the primary contact for the Administrator by telephone, email, mail, and in person.
• Prepare correspondence for the Administrator and maintain files for relevant documents.
• Serve as a liaison between Administration and the Medical Staff, Board of Directors, and HCA.
• Assist Administrators with special project requests.
• Schedule executive meetings and travel plans.
• Prepare assigned meeting minutes, documents, and presentations.
• Prepare invoices, reports, memos, letters, financial statements, and other documents using word processing, spreadsheet, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine how best to direct their inquiries.

Benefits

• Comprehensive medical, prescription drug, dental, vision, behavioral health, and telemedicine benefits.
• Wellbeing support, including free counseling and referral services.
• Paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence.
• 401(k) plan with a 100% match on 3% to 9% of pay, based on years of service.
• Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support, and financial wellbeing counseling.
• Tuition assistance, student loan assistance, certification support, dependent scholarships, and a partnership with Galen College of Nursing.
• Fertility and family-building benefits and adoption assistance.
• Life insurance and supplemental health protection plans.
• Auto and home insurance, legal counseling, identity theft protection, and consumer discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed