Executive Assistant

City Wide Facility Solutions • Lenexa, KS

9d • Onsite

About The Position

The Executive Assistant provides comprehensive executive and administrative support to the CEO, President, and CFO. The role manages executive coordination, communications, meeting preparation, and administrative processes so leadership can stay organized and focused. It coordinates work across departments, tracks projects and action items, and ensures timely follow-through on executive decisions. Success requires sound judgment, discretion, attention to detail, and the ability to manage competing priorities in a fast-paced environment.

The position supports executive calendars and correspondence, meeting and travel arrangements, records, expenses, cross-department projects, follow-through, research, and communications. It also coordinates employee and franchise recognition on behalf of executives.

The role is located in a typical climate-controlled office setting with moderate noise, standard office lighting, and office equipment. Work is generally sedentary, with extended sitting and frequent typing, standing, walking, and use of office equipment. Occasional lifting or carrying of items up to 10 pounds may be required.

Requirements

• Bachelor’s degree.
• 2–4 years of previous relevant experience.
• Strong organizational skills and consistent attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently with limited guidance and adapt to changing priorities.
• Sound judgment and discretion when handling confidential information.
• Resourcefulness and a practical approach to problem solving.
• Ability to manage multiple deadlines while maintaining accuracy and professionalism.
• Strong working knowledge of Outlook, Word, Excel, PowerPoint, Teams, and electronic document management.
• Ability to build effective working relationships with executives, employees, franchise owners, and external contacts.

Responsibilities

• Manage executive Outlook email, calendars, tasks, and contacts, including drafting correspondence, scheduling appointments, and prioritizing follow-up.
• Coordinate the business calendars of the CEO, President, and CFO, proactively resolving scheduling conflicts and preparing them for meetings and commitments.
• Schedule executive meetings and calls; coordinate agendas, supporting materials, logistics, and reminders.
• Arrange business travel, including transportation, accommodations, itineraries, and related meeting details.
• Screen and respond to calls and correspondence, exercising discretion and routing requests appropriately.
• Organize and maintain electronic records, including board materials, franchise communications, and other documents.
• Process business credit card statements and expense reports, obtain supporting documentation, and resolve discrepancies.
• Translate executive direction into clear tasks, timelines, and follow-up items.
• Coordinate assigned projects across departments, confirm responsibilities, monitor deadlines, and communicate progress.
• Track executive decisions and commitments to ensure action items are completed.
• Maintain recurring leadership meeting schedules and administrative processes.
• Support executives with research, information gathering, and report preparation.
• Draft and coordinate routine executive correspondence, meeting communications, and business updates.
• Coordinate employee and franchise recognition on behalf of executives, working with the appropriate department.
• Ensure communications are accurate, timely, professional, and consistent with company standards.

Benefits

• Competitive compensation with bonus potential.
• Full benefits package including medical, dental, vision, life insurance, short- and long-term disability, PTO, and a 401(k) plan.
• Collaborative, people-centered culture and a fast-paced, flexible, and supportive work environment.
• Ongoing learning and development.
• Paid time for community service and charity work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level