Executive Assistant

Fleetwood Bank • Fleetwood, PA

9d

About The Position

Fleetwood Bank is hiring a full-time Executive Assistant to support the CEO/President. The position provides confidential administrative support, coordinates executive and board activities, and facilitates communication among directors, employees, customers, and community partners. Success requires discretion, sound judgment, attention to detail, and the ability to manage competing priorities.

The Executive Assistant proactively manages the CEO/President’s calendar, email, appointments, travel, and meeting preparation; prepares and reviews materials; coordinates board and committee meetings; tracks decisions and action items; and supports executive projects, events, branch visits, and community and marketing activities. The role also maintains confidential records, reconciles executive expenses, and assists with administrative budget preparation and monitoring. All job offers are contingent upon completion of a criminal background check.

Requirements

• High school diploma or equivalent.
• Three or more years of administrative experience supporting senior leadership.
• Excellent organizational, communication, proofreading, and interpersonal skills.
• Sound judgment, emotional intelligence, and initiative; ability to work independently, manage disruptions, and meet competing deadlines.
• Proficiency with Microsoft Office and electronic meeting and document management tools.
• All job offers are contingent upon completion of a criminal background check.

Nice To Haves

• Additional education in business administration or a related field.
• Executive support or banking experience.
• Experience supporting boards or committees and coordinating projects.

Responsibilities

• Manage the CEO/President’s calendar, email, appointments, travel, and meeting preparation; resolve scheduling conflicts and prioritize commitments.
• Prepare and review correspondence, presentations, reports, and policies for accuracy, completeness, and readiness for executive or board review.
• Coordinate board and committee meetings, assemble and securely distribute meeting materials, and prepare draft minutes when assigned.
• Attend key meetings as requested, capture decisions, and track action items, deadlines, and commitments to advance the CEO/President’s priorities.
• Coordinate with the Leadership Team, branch managers, and external partners; route inquiries and escalate customer concerns requiring the CEO/President’s attention.
• Maintain confidential executive and board records according to bank policies.
• Coordinate executive events, branch visits, and community and marketing activities.
• Coordinate CEO/President-direct projects from planning through completion, conduct research, and support planning sessions, audits, and regulatory examinations.
• Reconcile executive expenses and assist with administrative budget preparation and monitoring.
• Exercise tact and delegated authority, safeguard sensitive information, follow bank policies, complete required training, and perform related duties as assigned.

Benefits

• 100% employer-paid medical, dental, vision, short-term disability, long-term disability, and life insurance.
• Generous paid time off.
• 401(k) plan with company match.
• Competitive salary package.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED