About The Position
The Executive Assistant / Senior Admin Support serves as the central administrative and operational anchor for two senior directors across related residential property development entities. The role reports directly to the Principal Director and liaises closely with partner directors to maintain calendar momentum, organise digital workspaces, support financial data entry, and keep cross-entity communications moving. Its core purpose is to protect executive time, bring structure to fast-moving residential development pipelines, and ensure operational details are not missed. The workload may alternate between quieter periods and urgent bursts, including ad hoc support during time-sensitive development activity.
Requirements
- Experience in executive assistance, executive support, or senior administration.
- Highly responsive and calm under pressure.
- Strong attention to detail, organisation, and follow-through.
- Comfortable working with two directors who have different working styles.
- Proactive mindset, able to identify and resolve administrative gaps without constant direction.
- Confident with Xero, document management, calendars, and client communication.
- Flexible with a workload that may have quiet periods followed by urgent bursts.
Responsibilities
- Manage diaries, meetings, follow-ups, and general director support.
- Handle client correspondence and keep communication moving.
- Assist with Xero data entry and financial administration.
- Create and maintain clear document, file, and folder structures.
- Clean up duplicated and disorganised digital files following a computer migration.
- Track tasks and ensure operational details do not get missed.
- Provide ad hoc support during urgent periods across active developments.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
