Executive Admin Assistant

Terex Corporation•Bothell, WA

2d•Hybrid

About The Position

The Executive Admin Assistant serves as the executive support partner to the Genie Executive Leadership Team, helping executives work effectively through proactive calendar management, travel coordination, meeting preparation, communication, and day-to-day prioritization. The role also provides calendar and travel support to designated Genie Vice Presidents and partners with the Genie Leadership Team, other Executive Assistants, Terex team members, customers, and external partners. The assistant acts as a strategic partner, gatekeeper, and operational anchor, enabling supported executives to focus on high-impact priorities. This is a hybrid position based in Bothell, Washington. The employee must work onsite at least three days per week and travel occasionally, including domestic and international travel. Travel includes attending quarterly Genie Leadership Team meetings and may involve accompanying the President and leadership team to meetings at alternate locations, as well as attending leadership events or customer visits. The stated hourly salary range is $34.62–$51.92. The position is eligible for a performance bonus and offers a range of insurance, leave, retirement, learning, and other benefits.

Requirements

At least five years of relevant experience providing executive support, administrative support, program coordination, or similar support to senior leaders, or an equivalent combination of education and relevant experience.
Demonstrated experience managing complex calendars, meetings, business travel, and multiple competing priorities.
Strong organizational skills and ability to anticipate needs, prioritize work, and follow through on commitments.
Strong written and verbal communication skills and ability to communicate professionally with employees, executives, customers, and external partners.
Sound judgment and ability to handle confidential and sensitive information appropriately.
Strong proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
Ability to work onsite in Bothell at least three days per week.
Ability to travel occasionally, including domestically and internationally, based on business needs.
Ability to work effectively in a dynamic environment where priorities and schedules may change quickly.

Nice To Haves

Experience supporting international teams.
Experience working in global organizations.
Experience coordinating complex domestic and international travel.

Responsibilities

Optimize executives’ time and priorities, anticipate needs, and proactively resolve issues.
Coordinate complex, frequently changing schedules; prioritize meetings, anticipate conflicts, protect focus time, and recommend solutions when demands compete.
Manage meeting logistics, including preparing and organizing agendas and materials and capturing action items to support decision-making.
Draft, edit, format, and manage professional communications and maintain smooth information flow.
Handle confidential and sensitive business and personnel information appropriately.
Coordinate and manage domestic and international travel, including transportation, accommodations, itineraries, meeting logistics, and other travel requirements.
Partner with Executive Assistants and administrative resources across Genie and Terex to coordinate activities, share information, and provide coverage when needed.
Support leadership meetings, employee events, customer visits, and other business activities.
Build internal and external relationships; screen and prioritize requests; represent executives with professionalism, confidentiality, and discretion.
Identify opportunities to simplify administrative processes, reduce unnecessary work, and improve executive and leadership-team effectiveness.
Attend quarterly Genie Leadership Team meetings and travel as needed for meetings, leadership events, customer visits, or other business needs.