Executive Admin Assistant

Terex Corporation•Bothell, WA

3d•$35 - $52•Hybrid

About The Position

Genie is seeking an experienced Executive Admin Assistant to serve as an executive support partner to the Genie Executive Leadership Team. This highly visible role helps executives operate effectively through proactive calendar management, travel coordination, meeting preparation, communication, and day-to-day prioritization. The role also provides calendar and travel support to designated Genie Vice Presidents and works closely with the Genie Leadership Team, other Executive Assistants, team members across Terex, customers, and external partners. The assistant acts as a strategic partner, gatekeeper, and operational anchor, enabling executives to focus on high-impact priorities. The position is hybrid in Bothell, Washington, with a requirement to work onsite at least three days per week. Occasional domestic and international travel is required, including attendance at quarterly Genie Leadership Team meetings and possible travel with the President and leadership team when meetings are held at alternate locations. Additional travel may be needed for leadership events, customer visits, or other business needs.

Requirements

Five or more years of relevant experience providing executive support, administrative support, program coordination, or similar support to senior leaders, or an equivalent combination of education and relevant experience.
Demonstrated experience managing complex calendars, meetings, business travel, and multiple competing priorities.
Strong organizational skills and demonstrated ability to anticipate needs, prioritize work, and follow through on commitments.
Strong written and verbal communication skills and ability to communicate professionally with employees, executives, customers, and external partners.
Sound judgment and demonstrated ability to handle confidential and sensitive information appropriately.
Strong proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
Ability to work onsite in Bothell at least three days per week and travel occasionally, including domestic and international travel, based on business needs.
Ability to work effectively in a dynamic environment where priorities and schedules may change quickly.

Nice To Haves

Experience supporting international teams.
Experience working in global organizations.
Experience coordinating complex domestic and international travel.

Responsibilities

Optimize executives’ time and priorities by anticipating needs and proactively resolving issues.
Coordinate complex and frequently changing schedules; prioritize meetings, anticipate conflicts, protect focus time, and recommend solutions to competing demands.
Manage meeting logistics, including preparing and organizing agendas and materials and capturing action items to support effective meetings and decision-making.
Draft, edit, format, and manage clear, professional communications and maintain smooth information flow.
Handle confidential and sensitive business and personnel information.
Coordinate and manage domestic and international travel, including transportation, accommodations, itineraries, meeting logistics, and other travel requirements.
Partner with other Executive Assistants and administrative resources across Genie and Terex to coordinate activities, share information, and provide coverage when needed.
Support leadership meetings, employee events, customer visits, and other business activities as appropriate.
Build strong internal and external relationships and screen and prioritize requests.
Represent executives with professionalism, confidentiality, and discretion.
Identify opportunities to simplify administrative processes, reduce unnecessary work, and improve executive and leadership-team effectiveness.