Executive Assistant

Eagle One Solutions Inc•Washington, NC

9d•$100,000 - $125,000•Onsite

About The Position

Eagle One Solutions, Inc., a Chenega Professional Services’ company, is seeking an experienced Executive Assistant to support the efficient and effective operations of the Front Office for a Senior Executive at a federal client location in Washington, DC. The role serves as a trusted advisor to the Senior Executive and helps manage the executive’s priorities, office operations, communications, and deliverables. The company describes a robust employee benefits program, management engagement, quality leadership, teamwork, performance recognition, and promotion opportunities.

Requirements

Bachelor’s degree.
Minimum of 7 years of relevant experience.
Proficiency in Microsoft Suite, including Project, SharePoint, and Teams.
Current possession of a Public Trust clearance, or ability to obtain one.
Proven track record of successfully supporting Senior Executives.
High levels of professionalism and decorum.
Ability to manage and prioritize busy schedules of Senior Executives.
Excellent written and verbal communication skills.
Ability to collaborate effectively with all stakeholders.

Responsibilities

Serve as a trusted advisor to the Senior Executive.
Coordinate the Senior Executive’s day-to-day workload and priorities to achieve planned deliverables, goals, and objectives while balancing emergent priorities.
Manage the Senior Executive’s calendar and schedule.
Manage incoming tasks and data calls, assign tasks to appropriate subject matter experts, and track tasks through completion.
Review staff deliverables to ensure the Senior Executive receives high-quality, on-time, signature-ready materials.
Create, edit, and proofread documents, including memos, letters, reports, and presentations.
Coordinate business-trip logistics, including booking travel, preparing itineraries, and assisting with travel expense reports.
Handle confidential communications and executive correspondence, including email and phone communications, with professionalism and discretion.
Prepare meeting materials and record minutes documenting key decisions.
Ensure efficient day-to-day office operations and smooth communications across the office.
Organize meetings, all-hands, and other office events.
Manage staff onboarding and offboarding.
Conduct inventory and procurement of office supplies.
Assist with special projects by coordinating resources and tracking progress.