Executive Assistant

Chenega Corporation•Washington, NC

9d•Onsite

About The Position

Eagle One Solutions, Inc., a Chenega Professional Services’ company, is seeking an experienced Executive Assistant to support the efficient and effective operations of the Front Office for a Senior Executive at a federal client location in Washington, DC. The role involves advising the Senior Executive, managing daily priorities and office operations, coordinating communications and deliverables, and supporting meetings, travel, staffing, and special projects. The company describes a robust employee benefits program, management engagement, quality leadership, teamwork, performance recognition, and promotion opportunities.

Requirements

Bachelor’s degree.
At least 7 years of relevant experience.
Proficiency in Microsoft Suite, including Project, SharePoint, and Teams.
Currently possess a Public Trust clearance or be able to obtain one.
Proven track record of successfully supporting Senior Executives.
High levels of professionalism and decorum.
Ability to manage and prioritize Senior Executives’ busy schedules.
Excellent written and verbal communication skills.
Ability to collaborate effectively with all stakeholders.

Responsibilities

Serve as a trusted advisor to the Senior Executive.
Coordinate the Senior Executive’s day-to-day workload and priorities, balancing planned deliverables, goals, and objectives with emergent priorities.
Manage the Senior Executive’s calendar and schedule.
Manage incoming tasks and data calls, assign them to appropriate subject matter experts, and track them through completion.
Review staff deliverables to ensure the Senior Executive receives high-quality, on-time, signature-ready materials.
Create, edit, and proofread documents, including memos, letters, reports, and presentations.
Coordinate business-trip logistics, including booking travel, preparing itineraries, and assisting with travel expense reports.
Handle confidential communications and executive correspondence, including email and phone communications, with professionalism and discretion.
Prepare meeting materials and record minutes documenting key decisions.
Ensure efficient day-to-day office operations and smooth communications across the office.
Organize meetings, all-hands meetings, and other office events.
Manage staff onboarding and offboarding.
Conduct inventory and procurement of office supplies.
Assist with special projects by coordinating resources and tracking progress.