Executive Assistant

Cottage Health • Goleta, CA

9d

About The Position

Cottage Health seeks an Executive Assistant to provide independent administrative support and develop workflow processes and systems with minimal supervision and direction. The role provides communication and executive support to department members, serves as a liaison for the department, and coordinates meetings, travel, reports, and presentations. The listed duties are not exhaustive; employees may be required to perform other jobs with related instruction from their supervisor, subject to reasonable accommodation.

Requirements

• At least 5 years of related work experience.
• Minimum keyboarding/typing speed of 60 words per minute.
• Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook.

Nice To Haves

• Associate degree.

Responsibilities

• Prepare routine correspondence, including letters, memoranda, reports, and minutes, and edit materials for grammatical accuracy and professional presentation.
• Send meeting agendas in advance, take and transcribe minutes, and distribute the minutes.
• Coordinate meetings and travel arrangements, and perform other duties or projects as needed for department members.
• Provide administrative and executive support, including answering telephones, processing incoming and outgoing mail, managing calendars, coordinating meetings, arranging travel, filing, faxing, and copying.
• Coordinate the gathering of input and documents from single sources for reports and presentations.
• Serve as a liaison for the department.
• Develop workflow processes and systems with minimal supervision and direction.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed