Executive Assistant, NBC News

NBCUniversal•New York, NY

7h•$34 - $53•Hybrid

About The Position

The Executive Assistant provides high-level administrative, operational, and project management support to the President of Editorial at NBC News. The role requires exceptional organization, judgment, discretion, communication skills, and the ability to anticipate needs and manage multiple priorities in a fast-paced news environment. Alongside managing the office’s day-to-day needs, the Executive Assistant serves as a proactive execution partner, helping advance editorial, strategic, and external-facing initiatives. The ideal candidate is resourceful, tech-savvy, highly organized, and comfortable taking ownership of projects with limited direction. The position is hybrid and currently requires working from the office at least four days per week; the company may change in-office requirements. The role is based in New York City and may require extended or irregular hours during breaking news and other high-priority periods.

Requirements

Bachelor’s degree and at least two years of experience in news, editorial, project management, communications, and/or executive administrative support.
Experience managing executive calendars, schedules, travel, and related logistics.
Demonstrated ability to manage projects involving multiple stakeholders, deadlines, and competing priorities.
Strong written communication skills, including experience drafting professional correspondence for executive or external audiences.
Proficiency in Microsoft Office and Microsoft 365 collaboration tools, including Outlook, Word, Excel, and PowerPoint.
Experience capturing detailed notes, identifying action items, and ensuring follow-through.
Strong digital research skills and comfort using technology to identify information, contacts, and solutions.
Strong knowledge of and interest in news, current events, and the broader media landscape.
Must be willing to work in New York City.
Flexibility to work extended or irregular hours during breaking news and other high-priority periods.
Strong understanding of NBC News programming, talent, policies, and operations.

Nice To Haves

Excellent interpersonal skills and ability to work effectively with senior executives, talent, external stakeholders, and employees at all levels.
Strong judgment, discretion, and situational awareness.
Highly proactive and execution-oriented, with the ability to anticipate needs, determine next steps, and drive multiple initiatives through completion.
Resourceful and enterprising problem-solver who can navigate ambiguity, conduct research, and develop solutions independently.
Exceptional organizational skills, attention to detail, and follow-through.
Strong interest in working within a fast-paced news and editorial environment.

Responsibilities

Serve as a primary liaison between the President of Editorial, internal teams, senior executives, talent, external partners, and other key stakeholders.
Manage a complex and frequently changing calendar, prioritizing requests and adapting to breaking news and evolving editorial needs.
Manage editorial, strategic, and operational projects from planning through execution, coordinating timelines, deliverables, stakeholders, and follow-up.
Take ownership of high-priority assignments, identify next steps, and drive work forward with limited oversight.
Coordinate editorial board briefings and other high-level engagements, including research, invitations, response tracking, materials, and follow-up.
Draft and coordinate executive-level correspondence, invitations, briefing materials, and other communications for senior internal and external audiences.
Support major external initiatives and events, including conferences and global engagements such as Davos, coordinating communications, logistics, stakeholders, and deadlines.
Maintain awareness of the daily news cycle, breaking news, major stories, and editorial priorities to anticipate changing needs and support the President of Editorial.
Manage incoming requests and communications, exercising sound judgment around prioritization and escalation.
Coordinate domestic and international travel, itineraries, logistics, and expense reporting.
Plan leadership meetings, briefings, events, and off-sites, including agendas, materials, communications, and logistics.
Conduct research on news topics, organizations, executives, external stakeholders, and prospective talent in support of meetings and initiatives.
Handle sensitive and confidential information with discretion and professionalism.