Executive Assistant-NBC Sports

NBCUniversal•Stamford, CT

6d•Hybrid

About The Position

The Executive Assistant will provide high-level administrative and operational support to the Executive Producer & President of NBC Sports Production and the President of NBC Olympics within NBC Sports. The role calls for exceptional judgment, discretion, attention to detail, and proactive management of competing priorities in a fast-paced environment. The position supports executive operations through calendar and travel coordination, meeting preparation and follow-up, communications, document and presentation preparation, expense reporting, and administrative recordkeeping. It also provides research, project, event, and broader operational support as organizational priorities evolve. The role currently follows a hybrid schedule and requires working from the office at least four days per week; the company may change in-office requirements.

Requirements

Bachelor’s degree in a related field or equivalent professional experience.
At least one year of professional experience in an office environment.
Proficiency in Microsoft 365, including Outlook, Word, PowerPoint, and Excel.
Demonstrated experience managing complex calendars, travel arrangements, meetings, and expense reporting.
Strong written and verbal communication skills.
Proven organizational skills and exceptional attention to detail.
Ability to handle confidential and sensitive information appropriately.
Ability to manage multiple projects and shifting priorities while meeting deadlines in a fast-paced environment.

Nice To Haves

Experience supporting senior-level executives.
Interest in sports, television production, media, or operations.
Experience working in media, entertainment, television, or a similarly fast-paced environment.
Proactive, resourceful self-starter who can anticipate needs and work independently.
Strong judgment, follow-through, and problem-solving skills.
Collaborative team player who builds effective working relationships across all levels of an organization.
Ability to remain composed, professional, and solutions-oriented under pressure.
Strong interpersonal skills and ability to communicate effectively with high-level executives, employees, and external partners.
Ability to establish and improve administrative procedures and workflows.
Flexibility and responsiveness when business priorities or schedules change.

Responsibilities

Manage complex calendars, schedule meetings, and coordinate appointments across internal and external stakeholders.
Coordinate domestic and international travel, including itineraries, accommodations, transportation, and related logistics.
Prepare, submit, and reconcile expense reports accurately and promptly.
Plan and coordinate meetings by preparing agendas and materials, attending when needed, taking notes, and tracking follow-up items.
Coordinate among internal departments, senior leaders, external partners, and other stakeholders.
Handle sensitive and confidential information with discretion and care.
Draft, edit, format, and proofread correspondence, documents, reports, and presentations.
Prepare, collect, and organize content and presentation materials for executive and large-scale meetings.
Conduct research, manage substantive follow-up, and support special projects, events, and departmental initiatives.
Screen and manage a high volume of internal and external communications and inquiries.
Maintain administrative processes, records, files, and office supplies as needed.
Provide project and operational support across the organization as priorities evolve.
Perform additional duties and responsibilities as assigned.