Executive Assistant - Part Time

City of Waterville • Waterville, ME

14h

About The Position

The City of Waterville seeks an energetic, highly organized professional to serve as Executive Assistant to the City Manager and Assistant City Manager, with staff support to the Mayor and City Solicitor. The role requires considerable initiative and independent judgment in coordinating confidential administrative activities in support of senior management operations, while providing responsive service to City staff, elected officials, the press, and the public.

This is a part-time position of 20 hours per week, five hours per day, Monday through Thursday. The position is available immediately. The starting pay range is $24.86–$26.79; the full pay range, based on years of service with the City of Waterville, is $24.86–$34.81 per hour.

The Executive Assistant manages schedules, meetings, correspondence, and day-to-day Administration Office activities; prepares reports, policies, proclamations, and the City’s Annual Report; responds to public inquiries and routes complex matters to the appropriate official or department; supports website and social media updates in coordination with the IT Department; processes invoices, maintains supplies, submits payroll, and conducts legal research.

Requirements

• Associate’s degree and five years of progressively responsible municipal experience.
• A paralegal background, comparable-field work, or an equivalent combination of training and experience may be considered at the City Manager’s discretion.
• Ability to work independently and handle the pressure of multiple deadlines.
• Excellent written and verbal communication, organization, technology, research, and time-management skills.

Responsibilities

• Manage schedules, meetings, correspondence, and day-to-day Administration Office activities.
• Prepare reports, policies, proclamations, and the City’s Annual Report.
• Respond to public inquiries, gather information, and route complex matters to the appropriate official or department.
• Support City website and social media updates in coordination with the IT Department.
• Process invoices, maintain supplies, submit payroll, and conduct legal research.
• Provide staff support to the Mayor and City Solicitor.
• Coordinate confidential administrative activities supporting senior management operations and provide responsive service to City staff, elected officials, the press, and the public.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree