Executive Assistant (Part-Time)

GOLDLAW, P.A.•West Palm Beach, FL

7d•Onsite

About The Position

Provides high-level administrative support to the CEO and serves as the primary point of contact for internal and external constituencies on matters pertaining to the CEO. The role is suited to someone who enjoys working in a small, entrepreneurial, mission-driven, results-driven, and community-oriented environment. The Executive Assistant exercises sound judgment, communicates effectively, stays organized, and balances multiple priorities. The position works independently on projects from conception through completion and handles a wide range of activities and confidential matters with discretion. It also provides general assistance to the COO and CLO and backup support to Office Services. This is a part-time role requiring 16–24 hours per week, depending on company needs, with no supervisory responsibilities.

Requirements

Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time-management skills and a proven ability to meet deadlines.
Ability to function well in a fast-paced environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Ability to type at least 50 words per minute.
Strong integrity, ethics, and confidentiality.
Strong interpersonal skills.
Extreme proficiency with Microsoft Office Suite or similar software, and ability to learn new or updated software.
Proficiency in Microsoft Office, including Outlook email and calendar, and PowerPoint.
3–5 years of experience as an Executive Assistant.
Ability to work 16–24 hours weekly, depending on company needs.
High school diploma or GED.

Nice To Haves

College degree preferred.

Responsibilities

Answer and respond to calls, emails, and other communications; provide accurate information and route communications to the CEO or other staff as appropriate.
Manage the CEO’s calendar, schedule and confirm lunches, meetings, and other calendar items, and ensure relevant staff and attendees are informed.
Draft letters, memos, invoices, reports, and other documents for senior staff, and perform clerical and administrative tasks.
Arrange travel and accommodation for the CEO and other executives.
Handle functions related to the CEO’s charities, personal investments, other businesses, and private attorney coaching, as necessary, in conjunction with marketing and administrative departments.
Maintain the CEO’s office, including office supplies and office maintenance, in conjunction with administrative departments.
Assist the COO and CLO with general tasks and projects as assigned.
Provide backup to Office Services for administrative tasks when needed.
Assist with a relatively minimal amount of personal tasks for the CEO.
Maintain strict confidentiality and discretion regarding personal details and information about the CEO and law firm.
Perform other related duties as assigned.