Executive Assistant (Part-Time)

Aegis Ventures•New York, NY

10d•$40 - $45

About The Position

Aegis Ventures is seeking a part-time Executive Assistant to support two senior leaders, including a Partner and a former health system CEO, with the possibility of supporting another executive as the role grows. This dedicated executive-support position requires someone who can work independently, anticipate needs, and operate with minimal direction. The role begins at 20 hours per week, with the possibility of increasing as its scope grows. The position may be performed remotely or from the company’s Midtown Manhattan office in New York City. Office management and visitor responsibilities are handled by other team members. The Executive Assistant will manage travel, complex calendars, and forward planning for the supported executives, coordinating closely with the CEO’s office and other internal teams. Responsibilities also include expense management, inbox support, meeting preparation, and follow-up tracking. Compensation is $40–$45 per hour, depending on experience and alignment with role expectations.

Requirements

At least 4 years of experience as a dedicated Executive Assistant supporting senior executives at Partner, Managing Director, CEO, or Chairman level.
Experience in a private equity firm, venture capital fund, investment bank, or the executive office of a midsize company.
Deep expertise in travel management, including complex domestic and international itineraries.
Experience supporting multiple executives simultaneously, with sound prioritization and judgment.
Polished, professional presence and absolute discretion with confidential information.
Ability to work independently, anticipate needs, and take ownership with minimal direction.
Exceptional organization and attention to detail, with strong written and verbal communication skills.
Proficiency with Outlook and/or Google Workspace, and expense tools such as Concur.
Genuine interest in a part-time schedule of 20 hours per week to start, with flexibility to grow.

Nice To Haves

Exposure to healthcare, health systems, or physician leadership.

Responsibilities

Book and manage travel, including flights, ground transportation, lodging, and dining reservations, optimizing for time.
Prepare detailed point-to-point itineraries and adjust them in real time when plans change.
Coordinate with the CEO’s office, other teams, and external stakeholders to identify dates when executives’ in-person presence would be most valuable.
Build and maintain a forward-looking calendar of in-person visits, with one executive’s visits occurring roughly every two months.
Coordinate schedules across internal teams and external stakeholders, keeping priorities clear.
Manage complex, changing calendars for multiple executives and anticipate their needs.
Represent the office professionally with board members, health system partners, investors, and other external stakeholders.
Submit expenses and travel reimbursements regularly and in accordance with company policies.
Help manage a principal’s inbox, flag priorities, and draft routine responses.
Prepare meeting agendas, briefing materials, and background information, and track follow-ups.