Executive Assistant (Part-Time)

Element TV Company LP•Edina, MN

9d•$50,000 - $55,000

About The Position

Element Electronics is seeking a part-time Executive Assistant to support its executive leaders. The role provides administrative and project coordination support, including calendar and travel management, meeting preparation and follow-up, document preparation, communication coordination, research, and handling office needs. The assistant works closely with the team and independently as needed. The position typically requires 5–6 hours per day, Monday through Friday; evening and weekend work may be required as duties demand. Travel may be required up to 10% of the time for special events, meetings, and other internal events. The listed salary is $50,000–$55,000.

Requirements

2–3 years of administrative support experience in a professional environment.
Bachelor’s degree or equivalent experience.
Strong interpersonal skills and the ability to take initiative, multitask, work as a team player, remain flexible, adapt to shifting priorities, and prioritize work.
Strong proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, and other desktop publishing software.
Excellent verbal and written communication skills.
Excellent organizational skills, commitment to accuracy, and attention to detail.
Ability to maintain a professional image and presence.
Ability to respect and consistently adhere to the confidential nature of the work and information.
Desire to continually learn.

Responsibilities

Manage executive calendars, schedule meetings and appointments, and coordinate with internal and external stakeholders.
Provide daily in-person support for the internal functioning of the VPs, including attending meetings upon request.
Manage schedules, appointments, and travel arrangements, and prepare expense reports in a timely manner.
Organize productive meetings, draft agendas and minutes, assign follow-up actions, and ensure they are completed.
Prioritize executive-team inquiries and requests and make judgments and recommendations to support smooth day-to-day engagements.
Coordinate communications so stakeholders receive appropriate information within necessary timeframes.
Provide general administrative support, including writing, note-taking, editing, and archiving business documents and presentations.
Respond to inquiries or refer requests to the appropriate person or department.
Develop and implement office procedures for coordinating information.
Attend assigned meetings, take notes, and report on actions.
Coordinate and prepare meetings and events, including agendas, teleconferences, conference space, refreshments, and distribution of meeting minutes.
Draft, edit, and proofread documents, correspondence, reports, and presentations for executives.
Conduct research and compile information for special reports and presentations requested by company executives and senior leadership.
Order supplies, lunches, and meals as requested.
Coordinate assigned projects by organizing tasks, resources, and schedules to support timely completion of deliverables.
Collaborate with team members and stakeholders, communicate clearly, monitor progress, and address issues.
Track project progress, identify potential risks, and implement solutions to keep projects on track.
Initiate project status meetings as needed and help resolve bottlenecks to ensure task completion.
Perform other assigned duties.