Executive Assistant

Axon•Washington, DC

9d•$73,744 - $117,990

About The Position

Axon is seeking a highly organized, discreet, and proactive Executive Assistant to support an Executive Vice President and a Senior Vice President. The role involves managing complex schedules, extensive domestic and international travel, communications, expenses, meetings, events, and ad hoc strategic projects. The Executive Assistant will exercise sound judgment with sensitive information, anticipate the executives’ needs, and serve as a trusted partner to senior leadership in a fast-paced, sometimes ambiguous environment. Flexibility outside standard hours may be needed when travel or business needs require it. The ideal candidate demonstrates Axon’s values by attending carefully to details, taking end-to-end ownership, communicating with candor, and building strong working relationships across the organization. Axon describes its mission as Protect Life and emphasizes employee well-being, safety, and attention to environmental, health, and safety policies and procedures.

Requirements

At least 5 years of experience as an Executive Assistant supporting C-suite or senior executive-level leadership.
Proficiency with Google Workspace or Microsoft Office, calendar management tools, and expense reporting systems.
Proven experience managing complex, high-volume domestic and international travel arrangements.
Exceptional organizational skills and meticulous attention to detail.
Strong written and verbal communication skills.
Ability to exercise sound judgment and maintain strict confidentiality.
Flexibility to work outside standard hours when travel or business needs require it.
Ability to remain calm and adaptable under pressure and during last-minute changes, and to thrive in highly ambiguous environments.

Nice To Haves

Experience supporting executives in a public safety, technology, or defense-related industry.
Familiarity with travel management platforms such as Egencia.
Familiarity with expense report processing and management platforms such as Expensify.
Bachelor’s degree or equivalent professional experience.

Responsibilities

Own and manage complex, frequently changing calendars across multiple time zones.
Proactively resolve scheduling conflicts and prioritize competing demands.
Coordinate meetings, briefings, and preparation materials for key engagements.
Plan and book complex domestic and international travel, including flights, ground transportation, lodging, and visas or passports as needed.
Create detailed itineraries that account for time zones, layovers, and contingencies.
Monitor travel disruptions and proactively rebook or reroute travel.
Reconcile travel expenses and submit expense reports promptly.
Anticipate and apply the executives’ preferences for airlines, seating, hotels, and dietary needs.
Serve as a gatekeeper and liaison between the executives and internal or external stakeholders, using discretion with sensitive and confidential information.
Draft, proofread, and manage correspondence, presentations, and reports.
Prepare agendas, take meeting notes, and track follow-up action items.
Manage expense reports, invoices, and budget tracking for the executives’ office.
Organize offsites, leadership meetings, and team events, including logistics and vendor coordination.
Coordinate with other executive assistants, departments, and external partners to ensure smooth execution.
Support ad hoc strategic projects and initiatives as assigned by the executives.
Conduct research and prepare briefing materials upon request.