Sr. Executive Assistant

PACCAR•Bellevue, WA

About The Position

PACCAR is seeking a Sr. Executive Assistant to provide executive-level assistance to the Chief Human Resources Officer (CHRO) and administrative and project support to the CHRO and Corporate Benefits function. The role supports work across HR disciplines, including developing executive presentations and reports and collaborating with global HR Directors to compile and update presentations and reporting. It also involves communications, responding to inquiries, coordinating meetings, supporting senior-level projects, and arranging domestic and international travel. The position also supports the Corporate Benefits team by processing invoices and administering benefits plans, administers the Paul Pigott scholarship application and payment processes, and manages PACCAR’s pool cars. The salary range is $70,500–$105,800 annually. The position is eligible for the listed PACCAR benefits and a holiday gift.

Requirements

Four-year degree in Business, Human Resources, or a related field.
Five years of administrative support experience.
Strong work ethic, confidentiality, sound judgment, and discretion.
Strong interpersonal skills and the ability to maintain a professional attitude while working with urgency under deadlines and shifting priorities.
Ability to organize daily work and activities and communicate with senior executives and officials inside and outside the company.
Excellent verbal and written communication skills, including business writing with impeccable grammar, spelling, and punctuation.
Ability to organize large, detailed projects requiring follow-up.
Ability to maintain confidentiality of information related to all aspects of the job and PACCAR’s business.
Proficiency in Word, PowerPoint, Excel, SharePoint, Teams, and Outlook.
Familiarity with using AI.

Responsibilities

Provide organizational and executive administrative support to the Chief Human Resources Officer.
Assist with meeting presentations for OpCom, Senior Management, and the Board.
Create and edit executive presentations and reports using PowerPoint, Excel, and AI.
Manage calendars and plan events.
Organize and plan meetings for the global HR team.
Plan team-building and social activities for the HR team.
Schedule professional and personal appointments.
Arrange domestic and international travel.
Manage expense reporting and reconcile expenses.
Answer phones professionally, open and distribute mail, make copies, and perform other assigned administrative duties.
Update and maintain confidential succession plan and talent management documents.
Maintain SharePoint sites.
Support senior HR leaders with special projects as assigned.
Support the Corporate Benefits team by processing invoices and administering benefits plans.
Administer Paul Pigott scholarship applications, notifications, and payment processes.
Manage PACCAR’s pool cars, schedule employee use, and ensure security of vehicle keys.
Screen and respond to inquiries, coordinate meetings, and support communications for the CHRO and Corporate Benefits function.

Benefits

401(k) with up to a 5% company match
Fully funded pension plan providing monthly benefits after retirement
Paid time off, including a minimum of 10 paid vacation days, 12 paid holidays, and sick time
Tuition reimbursement for continued education
Medical, dental, and vision plans
Flexible spending accounts (FSA) and health savings account (HSA)
Paid short- and long-term disability programs
Life and accidental death and dismemberment insurance
Employee assistance program (EAP) services, including wellness plans, estate planning, and financial counseling
Holiday gift