Executive Assistant

Crane Company • Elyria, OH

9d • Onsite

About The Position

Crane Aerospace & Electronics is hiring an Executive Assistant at its Elyria, Ohio location. The role provides administrative and office support to the Vice President of Quality and may support one or more executives. It calls for professionalism, discretion, strong organization, and the ability to support the executive team effectively. The position acts as a liaison between executives and internal and external stakeholders, and includes mentoring other administrative assistants.

The role is based in a standard office environment within a manufacturing facility, with a cubicle or desk workspace. Work may involve substantial visual concentration and use of a computer and basic office equipment. Manufacturing operations may require personal protective equipment, and employees may encounter loud noise, cold temperatures, confined spaces, dust, or fumes. The position is primarily sedentary, with approximately 95% sitting and 5% standing, and may require lifting or pushing up to 25 pounds. Flexibility to work overtime outside typical office hours may be needed.

Candidates may need to meet U.S. Person eligibility requirements if the position requires access to controlled data or information, pursuant to ITAR. Crane requires a satisfactory background check. The company describes a commitment to operational excellence and uses Lean manufacturing techniques to improve manufacturing efficiency and accuracy.

Requirements

• At least five years of experience supporting executive-level positions.
• High-level proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong customer service, interpersonal, and leadership skills.
• Ability to work independently and take a self-directed approach to assignments.
• Proactive approach and flexibility when responding to change.
• Ability to multitask and prioritize a heavy workload.
• Ability to establish and maintain effective working relationships with internal staff and outside professionals.
• Two-year degree or equivalent.
• U.S. Person eligibility may be required if the position requires access to controlled data or information under ITAR.
• Satisfactory background check.
• Flexibility to work overtime outside typical office hours if necessary.

Nice To Haves

• Executive- or senior-level administrative or project management experience in a business environment.

Responsibilities

• Proactively manage and maintain the executive’s Outlook calendar and resolve scheduling conflicts.
• Schedule and coordinate internal and external meetings, including virtual and hybrid meetings.
• Manage incoming and outgoing mail, package deliveries, and correspondence.
• Prepare and organize accurate, timely materials for meetings, appointments, and presentations.
• Coordinate complex domestic and global travel, including multi-city itineraries, travel documents such as visas and passports, and expense reporting.
• Compile, create, and maintain reports, databases, and charts using applications such as Excel, PowerPoint, and SharePoint.
• Partner with management to foster a collaborative work environment, promote leadership, and exercise sound judgment and professionalism.
• Train, mentor, and guide other Administrative Assistant employees to support consistency across the organization.
• Serve as a liaison between executives and internal and external stakeholders, supporting clear communication and follow-up on key initiatives.
• Maintain confidentiality and handle sensitive information with discretion.
• Perform other tasks assigned by the supervisor or management.
• Identify opportunities to improve and streamline administrative processes and their quality and efficiency.
• Assist management with implementing organizational changes and initiatives.
• Support planning and coordination of site activities, including employee engagement events and executive visits.

Benefits

• Health, dental, vision, life, and disability insurance starting the first day of the month.
• 15 days of paid time off, accruing from the first day of employment.
• 12 paid holidays per year.
• 401(k) plan with company match.
• Education reimbursement eligibility after six months of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree