Executive Assistant Jobs in Milwaukee, NC

About The Position

Requirements

• Associate’s degree in business administration or five years of administrative support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational, communication, and computer skills.
• Ability to manage multiple priorities and work with personnel at all organizational levels.
• Customer service experience.
• Familiarity with using AI for planning, scheduling, and document creation or modification.

Responsibilities

• Maintain contact lists and blanket purchase order information for vendors and suppliers.
• Provide professional customer service to customers, vendors, and contractors.
• Co-support the Plant Manager with candidate interviews, hiring processes, and new-employee orientation, including providing information, explaining benefit programs, and helping with required online corporate HR documentation.
• Co-support EHSQS with planning Safety Week events, contractor training, and posting documents to Benchmark/Gensuite.
• Maintain visitor and vendor sign-in sheets.
• Receive and distribute incoming mail.
• Produce railcar orders.
• Perform security checks for incoming loads and provide contractors with gate access.
• Review standard operating procedures (SOPs).
• Carry out additional duties as assigned.
• Comply with food safety, legal, and quality requirements to help ensure products are fit for human consumption.
• Comply with environmental standards, procedures, and work instructions, and report environmental violations or near misses.
• Follow safety policies, procedures, and site rules; participate in the safety program, report incidents and near misses, and conduct audits.
• Follow applicable EHSQ procedures, take responsibility for personal actions, work in a way that does not create risks to people or the environment, report hazards and procedural inadequacies, and suggest improvements.