Executive Administrative Assistant

Stryker • Irvine, CA

3d • Hybrid

About The Position

The Executive Administrative Assistant supports Peripheral Vascular Division executives as a trusted administrative partner, providing proactive, organized, and detail-oriented assistance to support executive leadership and business operations within a global organization. The role manages complex executive calendars, domestic and international travel, expense reporting, executive communications, strategic meetings, and special projects. It requires independent judgment, initiative, discretion, and the ability to anticipate changing leadership needs while collaborating with stakeholders and ensuring smooth executive and office operations.

The position is based at 6001 Oak Canyon STE 100, Irvine, California, with a hybrid work arrangement. Travel is 20%. Assistance outside normal business hours may be needed when business priorities require.

Requirements

• High school diploma or equivalent.
• At least 5 years of relevant experience supporting senior leadership in a similar capacity.
• Proficiency with Microsoft Office Suite, including complex document creation, spreadsheet development, and presentation creation.
• Experience proofreading, editing, and/or preparing executive-level documents, presentations, and communications.

Nice To Haves

• Associate or bachelor's degree.
• Familiarity with SAP Concur and/or BCD Travel.

Responsibilities

• Provide comprehensive administrative support to Peripheral Vascular Division executives, anticipating leadership needs, managing competing priorities, and supporting daily business operations.
• Manage complex executive calendars, including the President's calendar, and arrange domestic and international travel, flights, accommodations, ground transportation, visa processing, expense reporting, and correspondence.
• Coordinate and reconcile executive expense reports; process procurement requests and purchase orders; and manage administrative purchasing such as food and beverage orders, employee recognition gifts, and professional services.
• Coordinate meeting agendas, liaise with presenters and stakeholders, organize materials, and ensure executive-level presentations, reports, and documents are accurate and ready for distribution.
• Plan logistics for executive meetings, strategic planning sessions, leadership events, and business forums, including hotels, transportation, vendor contracts, catering, technology support, and coordination with BCD Travel and external service providers.
• Prepare, proofread, edit, and format executive communications, PowerPoint presentations, spreadsheets, speaking engagement materials, event briefs, and other business documents.
• Build and maintain relationships with senior leaders, executive assistants, cross-functional partners, vendors, and external stakeholders; facilitate communications and resolve administrative issues, including hotel contracts, vendor payments, and service concerns.
• Provide administrative and logistical support for departmental initiatives, strategic planning activities, and special projects, with timely follow-through.
• Provide ad hoc assistance to executives and team members, including support outside normal business hours when business priorities require.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED