Executive Assistant

Valvoline Global•Cincinnati, OH

3d•Onsite

About The Position

The Executive Assistant provides comprehensive administrative and business support to an assigned executive and serves as a trusted point of contact for internal and external stakeholders. The role independently manages complex day-to-day priorities and anticipates executive needs so the executive can focus on business and strategic objectives. The position coordinates across functions, manages confidential information, and supports executive decision-making through preparation, organization, communication, and follow-through. It leads executive meeting and event logistics, coordinates small-to-medium-sized projects, oversees related departmental operations, and improves ways of working within the executive’s area. The position is based at the company’s new Global Headquarters in downtown Cincinnati, which is planned to open in Spring 2027. The schedule is Monday through Thursday, with Friday optional in the office.

Requirements

Associate degree required.
At least 5 years of progressively responsible administrative, executive support, project coordination, or related business-support experience, including experience supporting senior leadership.
Experience working in a complex organization with multiple priorities, functions, and stakeholders.
Strong written and verbal communication skills, with the ability to interact professionally with executives, employees, and external stakeholders.
Strong organizational, planning, and time-management skills, including the ability to manage complex and changing priorities while maintaining accuracy and follow-through.
Demonstrated judgment, discretion, problem-solving, and decision-making skills, with the ability to work independently.
Advanced proficiency with Microsoft Office and digital collaboration tools, including PowerPoint, Outlook, and Teams.
Strong project coordination and meeting/event management capabilities.
Ability to learn new systems, processes, and business concepts and adapt to changing organizational needs.
Demonstrated executive presence, professionalism, emotional intelligence, and resilience.
Ability to build effective relationships and influence outcomes across functions without formal authority.
Ability to travel as needed, generally up to 10%.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Provide comprehensive administrative and business support to the assigned executive, including complex calendar management, domestic and international travel, itineraries, correspondence, presentations, meeting preparation, and stakeholder coordination.
Anticipate executive needs and proactively manage priorities, schedules, information, materials, and follow-up to support effective decision-making and execution.
Develop working knowledge of the executive’s business priorities, goals, and organizational needs while maintaining confidentiality and discretion.
Build relationships and coordinate across departments, functions, and internal and external stakeholders to facilitate communication, alignment, and execution.
Plan and coordinate executive and leadership meetings, events, and high-profile engagements, including agendas, presentations, materials, minutes, action tracking, logistics, and follow-up.
Coordinate small-to-medium-sized projects and special assignments, managing timelines, stakeholders, deliverables, communications, and follow-through.
Support executive governance processes and organizational initiatives, including planning committees.
Oversee departmental administrative and operational activities as needed, including invoices, expense reports, budget tracking, onboarding and offboarding coordination, space planning, equipment, supplies, and related office needs.
Identify and implement improvements to administrative processes, systems, tools, and ways of working within the executive’s area.
Contribute to the broader administrative function by sharing knowledge, tools, and practical best practices with peers.
Perform additional duties as assigned.