Executive Assistant

Lennar•Irving, TX

About The Position

The Executive Assistant provides administrative support to managers in the division. The role requires prioritizing and problem-solving, handling multiple tasks, and meeting simultaneous deadlines. The assistant prepares and processes correspondence and administrative documents, supports office operations, and coordinates meetings and office supplies and equipment.

Requirements

Four years of administrative support experience.
High school diploma or GED.
Valid driver’s license.
Strong organizational and analytical skills.
Regular attendance and punctuality relative to the daily work schedule.
Ability to make decisions and exercise good judgment.
Excellent verbal and written interpersonal communication skills.
Basic skills in Microsoft Word and Excel.
Typing speed of 50 words per minute.
Professional attitude and ability to represent the company positively.
Ability to follow directions from a supervisor and posted work rules and procedures.
Ability to interact well with coworkers, accept constructive feedback, and work as a team player.

Nice To Haves

PowerPoint knowledge.

Responsibilities

Prepare reports, business letters, memorandums, presentations, and other correspondence accurately and on time, including composing or transcribing correspondence.
Assist with preparing and processing vendor contracts, check requests, expense reports, and invoices as needed.
Organize and maintain a central filing system and working files for administrative matters and chronological correspondence.
Make photocopies and file documents as requested.
Assist with coordinating and setting up meetings and luncheons.
Inventory, order, and stock office supplies, stationery, and business cards.
Reconcile invoices and allocate charges to the appropriate community.
Arrange service and maintenance for office equipment.
Serve as liaison between office equipment vendors and the division for office equipment needs.
Perform other duties as assigned.