Executive Assistant

Child Care of the Berkshires•North Adams, MA

3d•Onsite

About The Position

Child Care of the Berkshires is hiring a dependable, detail-oriented, self-motivated Executive Assistant for its Administrative Office in North Adams, Massachusetts. This year-round, 35-hour-per-week, non-exempt role supports the organization’s day-to-day operations and works closely with the CEO, CFO, and HR Director. The position involves a varied mix of recurring daily, weekly, and monthly responsibilities—such as sending monthly billing reports—and assignments that arise as needed. The Executive Assistant coordinates projects, solves problems, communicates with vendors and service providers, assists with billing and administrative tasks, and helps keep the leadership team’s work moving forward. The ideal candidate takes initiative, follows tasks through independently, and can prioritize competing responsibilities while collaborating with a diverse team. The role calls for a friendly, professional communicator who is comfortable making phone calls, building relationships, working with numbers, and bringing creativity and positive energy to an organization dedicated to improving the lives of children and families. Some meetings and events take place outside traditional working hours.

Requirements

At least 2 years of related experience.
Knowledge of sound business communication principles and correct English usage, including spelling, grammar, and punctuation.
Friendly, professional customer service skills and the ability to communicate clearly in person, by phone, and by email.
Proficiency with Google Workspace and Microsoft Office, including Excel, Word, Access, and PowerPoint.
Ability to use various social media platforms, with attention to design, detail, and creativity.
Strong organization, prioritization, initiative, attention to detail, follow-through, and deadline-management skills.
Ability to multitask in a fast-paced environment and pivot as situations arise.
Ability to work independently and collaboratively with a team of diverse professionals and consumers.
Ability to maintain confidentiality and support the organization’s mission, values, and goals.
Must successfully pass a background record check.

Nice To Haves

Administrative and/or nonprofit experience.
An associate or bachelor’s degree in Communications, Business Administration, or a related field.
Willingness to learn and use donor management software such as Little Green Light, Canva, Wix, and other systems as needed.

Responsibilities

Support the CEO, CFO, and HR Director with day-to-day operations.
Manage and prioritize recurring daily, weekly, and monthly tasks, including sending monthly billing reports.
Handle assignments of varying complexity as they arise.
Coordinate projects and help solve problems.
Communicate with vendors and service providers and build professional relationships.
Assist with simple billing and administrative tasks.
Work independently and collaboratively while completing tasks accurately and meeting deadlines.
Support the organization’s mission, values, and goals while maintaining confidentiality.