Executive Assistant Jobs in Milwaukee, NC

About The Position

Requirements

• High school diploma and 10 years of experience, or an equivalent combination of education and experience.
• Demonstrated experience supporting executive or senior management.
• High degree of discretion and professionalism in handling sensitive information, strong interpersonal skills, and ability to represent the Director’s office with tact and authority.
• Proactive approach and ability to work effectively in a fast-paced, multicultural environment and quickly understand organizational processes.
• Excellent organizational, analytical, and time-management skills, including the ability to manage multiple competing priorities under pressure with minimal supervision.
• Adaptability to changing business needs and willingness to learn and take on additional responsibilities.
• Client-focused, dynamic, proactive, reliable, and responsive approach, with strong follow-through.
• Strong analytical capability in managing data and maintaining financial and administrative databases.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with World Bank systems such as SAP and Concur, and comfort using AI-enabled tools.
• Willingness to work extended hours as required.
• Applicants must be WBG or IMF staff, including short-term and extended-term consultants or temporaries; external applicants will not be considered.
• Applicants authorized to work in the duty station for any employer are preferred.

Nice To Haves

• Experience working in fragile, conflict-affected, and violent (FCV) contexts.

Responsibilities

• Provide executive support, using sound judgment to manage priorities, workflow, and service delivery.
• Handle inquiries and sensitive or confidential matters with discretion, tact, and diplomacy, making informed decisions when required.
• Manage the Director’s calendar and schedule, resolve conflicts, prioritize competing demands, and ensure meeting materials are prepared on time.
• Manage high-volume communications with senior internal leaders and external stakeholders, exercising judgment, urgency, and confidentiality.
• Coordinate mission travel and Front Office meetings and events, including travel arrangements, visa requirements, agendas, documentation, and Statements of Expense (SOEs).
• Support meetings, town halls, retreats, and official events.
• Oversee Front Office administrative operations, including resource management, PCard expenses, and LARS/TRS coordination.
• Collaborate with A2D teams to support administrative operations across GCS units and WBG stakeholders.
• Provide oversight and guidance to administrative staff across GCS units, coordinate administrative functions, promote consistent service delivery, and help resolve operational issues and escalations within the Front Office.
• Provide confidential administrative support, including onboarding, procurement requests, and management correspondence.
• Maintain organized electronic filing systems in SharePoint, OneDrive, and Records Management platforms, and update key documents and dashboards in a timely manner.
• Manage office supplies and inventory and maintain the Front Office.
• Perform additional duties as assigned.

Benefits

• Retirement plan
• Medical insurance
• Life insurance
• Disability insurance
• Paid leave, including parental leave
• Reasonable accommodations for individuals with disabilities