Executive Assistant to the President
About The Position
The Executive Assistant (EA) provides comprehensive, high-level strategic and administrative support to the President of Regis University. Working with exceptional judgment, discretion, and autonomy, the EA manages the President’s daily operations, complex calendar, and travel logistics. The EA serves as a trusted gatekeeper and liaison, partnering closely with the Chief of Staff to advance the University’s mission and ensure the President is prepared for engagements while upholding the values of a Jesuit, Catholic institution. The role includes evaluating and coordinating meeting requests, serving as a professional point of contact for the Office of the President, preparing briefings and correspondence, tracking follow-up actions, and coordinating domestic and international travel and expenses. The EA also collaborates with the Chief of Staff on Board of Trustees meetings, high-profile campus events, and presidential committees. This exempt position requires flexibility for occasional evening or weekend work and a strong on-campus, in-person presence. Occasional travel accompanying the President may be required. Applicants should submit a CV, cover letter, and references. Applications are reviewed on a rolling basis until the position is filled; for full consideration, applications should be submitted by December 11, 2026.
Requirements
- Bachelor’s degree required.
- Minimum of 7–10 years of experience supporting C-suite executives.
- Ability to work independently under pressure, manage competing priorities, and make executive-level logistical decisions without supervision.
- Superior interpersonal skills and a calm, poised, and welcoming demeanor, including during institutional stress or crisis.
- Advanced proficiency in Microsoft Office 365, including Outlook, Teams, Word, and Excel, as well as project management tools and institutional databases.
- Ability to work occasional evenings or weekends for campus events, commencements, or Board meetings.
- Strong on-campus, in-person presence.
- Ability to sit or stand for extended periods, travel independently, and occasionally lift or transport materials up to 20 lbs.
Nice To Haves
- Advanced degree preferred.
- Experience supporting C-suite executives within higher education, nonprofits, or highly matrixed organizations preferred.
- Prior experience supporting a Board of Trustees or similar governing body strongly preferred.
- Respect for and willingness to learn and articulate the tenets of Jesuit education, including cura personalis, social justice, and finding God in all things.
Responsibilities
- Oversee and optimize the President’s complex calendar, assessing meeting requests according to urgency and institutional priorities.
- Serve as the primary point of contact for the Office of the President and interact with trustees, donors, bishops, faculty, students, and community leaders.
- Tactfully decline or redirect requests that do not require the President’s direct involvement.
- Partner with the Chief of Staff to prepare daily briefings, agendas, background research, and talking points.
- Anticipate the President’s needs for meetings and events, including dress codes, dietary restrictions, and cultural protocols.
- Track action items from the President’s meetings and ensure stakeholders are informed and deadlines are met.
- Handle sensitive and confidential information relating to university governance, personnel, legal matters, and donor relations with integrity.
- Draft, review, and edit correspondence, emails, meeting notes, and internal memos on behalf of the President; proofread, fact-check, and format materials and track correspondence and follow-up.
- Coordinate domestic and international travel itineraries, including flights, lodging, ground transportation, and speaking engagements.
- Manage travel expenses, corporate credit card reconciliation, and reimbursement requests in compliance with University policy.
- Maintain clear, coordinated communication among the President, Chief of Staff, and EA.
- Collaborate with the Chief of Staff on Board of Trustees meetings, high-profile campus events, and presidential committees.
Benefits
- Comprehensive group health insurance, including medical, dental, vision, disability, and life insurance.
- Tuition benefit for employees, spouses, and dependents.
- Paid Mission leave for service or personal reflection.
- The “Gift of Time” closure between Christmas Day and New Year’s Day.
- Flexible work arrangement options based on position.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
