Executive Assistant Jobs in Milwaukee, NC

About The Position

Requirements

• Bachelor's degree or an equivalent combination of education and relevant professional experience.
• Minimum of 7–10 years of progressive administrative experience, including demonstrated success supporting VP, Head, or C-suite executives.
• Demonstrated ability to engage confidently with senior executives, exercise sound independent judgment, handle sensitive information, and maintain professionalism and discretion.
• Exceptional organizational skills and attention to detail, with proactive problem-solving abilities and capacity to manage multiple leaders, shifting priorities, and competing deadlines.
• Advanced proficiency in Microsoft 365, particularly Outlook, PowerPoint, Excel, Word, Teams, and SharePoint.
• Excellent written, verbal, and interpersonal communication skills across executive, commercial, technical, and external stakeholder groups.
• Resourcefulness, agility, intellectual curiosity, and willingness to embrace new technologies and evolving business needs.
• Ability to establish trusted relationships, collaborate across functions, and navigate complex organizational structures with diplomacy and professionalism.
• Strong sense of responsibility, reliability, follow-through, and commitment to high-quality work with minimal supervision.

Nice To Haves

• Experience supporting multiple senior leaders.
• Experience in biopharmaceuticals, life sciences, healthcare, technology, or similarly complex and highly matrixed corporate environments.
• Familiarity with AI-enabled productivity tools, workflow automation, and modern collaboration platforms.

Responsibilities

• Proactively manage complex, high-volume calendars for the Head and designated leadership team members, balancing priorities, resolving conflicts, and aligning schedules with business objectives.
• Anticipate leadership needs, exercise independent judgment, identify potential challenges, and help the Head focus on high-impact priorities.
• Coordinate domestic and international travel, itineraries, expense reports, and related logistics in accordance with company policies.
• Coordinate leadership meetings, business reviews, executive engagements, and strategic planning sessions, including scheduling, agendas, presentations, logistics, and follow-up actions.
• Prepare, coordinate, and format executive correspondence, leadership communications, presentations, and other materials.
• Handle sensitive business, commercial, personnel, and proprietary information with professionalism, integrity, and discretion.
• Provide administrative and operational coordination for select leadership team members.
• Serve as a point of contact across Commercial, Marketing, Sales, Market Access, Finance, HR, IT, Data Science, AI, and external business partners.
• Coordinate recurring leadership meetings, business reviews, organizational planning sessions, and other activities supporting alignment and information flow.
• Track meeting outcomes, commitments, and administrative deliverables, and follow up with stakeholders as needed.
• Identify opportunities to streamline administrative processes and improve team coordination and ways of working.
• Coordinate scheduling, communication, and administrative needs among analytics, data science, AI, commercial teams, and external technology partners.
• Prepare, format, and organize executive-ready presentations for leadership meetings, steering committees, and business reviews.
• Maintain shared workspaces, document repositories, collaboration platforms, and other digital resources.
• Explore and use company-approved AI and automation tools to improve administrative workflows, meeting preparation, document management, and productivity in accordance with company policies.
• Coordinate meetings, demonstrations, and business discussions with external analytics, AI, technology, and data partners.
• Facilitate administrative workflows for purchase orders, Statements of Work, Master Services Agreements, software licenses, and vendor onboarding with Procurement, Legal, Finance, and IT.
• Monitor approvals, documentation, invoices, and related administrative activities to support timely follow-through.
• Assist with departmental expense tracking, invoice processing, and other budget-related administrative activities.
• Partner with the Head and leadership team to foster a collaborative, inclusive, and connected organizational culture.
• Plan and coordinate town halls, leadership offsites, team-building activities, recognition events, and other employee engagement initiatives.
• Support team announcements, leadership communications, and information-sharing activities.
• Coordinate onboarding activities and logistics for new team members.

Benefits

• Market-leading compensation
• Annual performance bonus
• Company equity
• 401(k) with employer match
• Employee Stock Purchase Program (ESPP)
• Pre-tax commuter benefits for transit and parking
• Referral bonus for hired candidates
• Subsidized lunch and parking on in-office days
• 100% employer-paid medical, dental, and vision premiums for the employee and dependents
• Health Savings Account with annual employer contributions
• Flexible Spending Accounts
• Fertility and family-forming benefits
• Expanded mental health support, including therapy and coaching resources
• Hybrid work model with flexibility
• Flexible, take-what-you-need paid time off
• Company-paid holidays
• Paid medical and parental leave
• Skill development and internal mobility opportunities
• Regular feedback and career pathing
• Continuous education and professional development programs via LinkedIn Learning, LifeLabs, and BetterUp Coaching
• Financial rewards, peer-to-peer recognition, and growth opportunities for strong performance