Executive Assistant to the President/CEO

Indeck Power Equipment Company • Wheeling, IL

5d • Onsite

About The Position

Indeck Power is seeking a full-time Executive/Personal Assistant to provide administrative and personal support to the President/CEO. This is a busy role requiring excellent problem-solving skills, strong attention to detail, and the ability to prioritize deadlines and tasks. The position is based in the Wheeling, Illinois office and is in-office.

Requirements

• Business school, a bachelor's degree, or equivalent is required.
• 3–5+ years of experience as an Executive/Personal Assistant.
• Proficiency in MS Word, Excel, Outlook, and the Internet.
• Excellent verbal and written communication skills.
• Professional appearance and telephone manner.
• Good command of written and spoken English.
• Strong attention to detail.
• High integrity and ability to recognize confidentiality requirements.
• Excellent organizational, time-management, analytical, and problem-solving skills.
• Flexibility and adaptability to changing priorities.
• Excellent interpersonal skills and a positive mental attitude.

Nice To Haves

• PowerPoint proficiency.

Responsibilities

• Answer and screen telephone calls and arrange conference calls.
• Maintain the executive's calendar, deadlines, and schedule.
• Prepare outgoing mail and correspondence, including email, FedEx, and faxes.
• Provide additional personal support as needed.
• Arrange and coordinate travel schedules and reservations.
• Run office- and personal-related errands.
• Coordinate and arrange meetings, guest luncheons, and presentations.
• Greet scheduled visitors.
• Draft routine correspondence and maintain necessary correspondence files.
• Provide backup receptionist duties.
• Provide backup assistance in preparing sales and rental quotes.
• Perform other duties as requested, directed, or assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior