Executive Administrative Assistant to the President/CEO

The Wright Center for Graduate Medical Education • Scranton, PA

2d

About The Position

The Executive Administrative Assistant provides high-level administrative support to the President/CEO in collaboration with the other Executive Assistants in the Office of the President/CEO. The role requires professional, confidential, and independent work while serving as a liaison between the executive office, internal departments, and external community partners and stakeholders. The assistant uses discretion and independent judgment within the authority delegated by the President/CEO and helps coordinate professional and personal appointments to avoid scheduling conflicts.

The position supports the President/CEO’s daily work routine by managing communications, meetings, responsibilities, and schedules, and provides general office and administrative support. Duties include preparing correspondence and reports, organizing travel and meeting materials, processing expenses and invoices, maintaining sensitive information, assisting with community-focused events, and providing rotating front-desk coverage. The role also supports other executives and departments as needed and represents the organization’s mission.

Requirements

• Bachelor’s degree in Business, Healthcare, or a related field required.
• Excellent professional skills and ability to multitask.
• Strong analytical, organizational, and time-management skills.
• Excellent interpersonal, written, and verbal communication skills.
• Excellent judgment and ability to communicate with all levels of the organization, including executive senior staff and the board of directors, as well as outside community partners.
• Excellent computer skills and proficiency with Microsoft Word, Excel, PowerPoint, and the Google Platform.
• Willingness to work a flexible schedule aligned with the executive’s expectations.
• High level of professionalism and confidentiality.
• Valid driver’s license and reliable access to an automobile, or reliable access to transportation to assigned work areas.

Nice To Haves

• Experience working in the EOS® model (strongly preferred).
• Master’s degree preferred.
• Previous experience as an executive administrative assistant preferred.

Responsibilities

• Support the President/CEO’s daily work routine and manage and prioritize emails, meetings, responsibilities, and schedules in collaboration with the Office of the President executive assistant team.
• Manage an active calendar of business meetings, personal appointments, and patient care responsibilities, communicating and addressing conflicts as a priority.
• Serve as a communication link between the Office of the President/CEO and internal departments, and build effective relationships with executive management.
• Keep the President/CEO thoroughly updated on upcoming commitments and responsibilities and follow up diligently.
• Review, prioritize, and prepare incoming and outgoing correspondence, mail, and other communications.
• Prepare detailed travel and accommodation arrangements, meeting agendas, and itineraries for executives.
• Prepare, reconcile, and submit credit card expenses, expense reports, and Accounts Payable invoices.
• Answer or redirect phone calls and emails professionally.
• Use discretion and independent judgment in performing assigned duties, including matters of significance within delegated authority.
• Support preparation of presentations, communications, and reports for the President/CEO and other executives as needed.
• Maintain confidential and sensitive information.
• Assist with community-focused events as necessary.
• Provide rotating front-desk coverage during receptionist breaks and lunches, with an expectation to cover at least once per week.
• Greet visitors and guests professionally and courteously.
• Support other interdepartmental executive administrative assistants and other departments or executives as needed.
• Understand institutional policies and procedures.
• Work independently and collaboratively, manage multiple tasks, and demonstrate strong organization.
• Represent and act as an ambassador for the organization’s mission.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior