Executive Administrative Assistant to the President/CEO

The Wright Center Medical Group • Scranton, PA

2d

About The Position

The Executive Administrative Assistant provides high-level administrative support to the President/CEO in collaboration with other Executive Assistants in the Office of the President/CEO. The role requires working professionally, confidentially, and independently while serving as a liaison with internal staff and departments, community partners, and other stakeholders. The assistant uses discretion and independent judgment within the authority delegated by the President/CEO and the Office of the President.

This position coordinates the President/CEO’s professional and personal appointments and works with other Executive Assistants to prevent scheduling conflicts. It also supports office and administrative needs, including printing and scanning, file organization, travel itineraries, and meeting agendas. The role requires an organized, professional, respectful, and eager-to-learn approach in a fast-paced environment with varied responsibilities.

Requirements

• Bachelor’s degree in Business, Healthcare, or a related field.
• Strong professional skills and multitasking abilities.
• Strong analytical, organizational, and time-management skills.
• Excellent interpersonal, written, and verbal communication skills.
• Excellent judgment and ability to communicate with all levels of the organization, including executive senior staff and the board of directors, as well as outside community partners.
• Excellent computer skills and proficiency with Microsoft Word, Excel, PowerPoint, and the Google Platform.
• Willingness to work a flexible schedule aligned with the Executive’s expectations.
• High level of professionalism and confidentiality.
• Valid driver’s license with reliable access to an automobile, or reliable access to transportation to assigned work areas.
• Mission-oriented approach and professional representation of the enterprise.

Nice To Haves

• Experience working in the EOS® model (strongly preferred).
• Previous experience as an executive administrative assistant.
• Master’s degree preferred.

Responsibilities

• Support the President/CEO’s daily work routine and manage and prioritize emails, meetings, responsibilities, and schedules in coordination with the Office of the President EA team.
• Manage an active calendar of business meetings, personal appointments, and patient care responsibilities, communicating and addressing conflicts as a priority.
• Maintain a communication link between the Office of the President/CEO and internal departments, building credibility, trust, and support with the executive management team.
• Coordinate with the President/CEO and provide thorough updates and diligent follow-up on forthcoming commitments and responsibilities.
• Review, prioritize, and prepare incoming and outgoing correspondence, mail, and other communications.
• Prepare detailed travel and accommodation arrangements, meeting agendas, and itineraries for executives.
• Prepare, reconcile, and submit credit card expenses, expense reports, and Accounts Payable invoices.
• Answer or redirect phone calls and emails professionally.
• Use discretion and independent judgment when performing duties, including on matters of significance within delegated authority.
• Assist the Office of the President with presentations, communications, and reports for the President/CEO and other executives as needed.
• Maintain confidential and sensitive information.
• Assist with community-focused events as necessary.
• Provide Receptionist front desk coverage during breaks and lunches, with administrative assistant rotation support and an expectation to cover at least once per week.
• Greet visitors and guests in a professional, friendly, and hospitable manner.
• Support other departments or executives as needed and perform additional or alternative duties as assigned.
• Represent and support the organization’s mission.
• Support other interdepartmental executive administrative assistants as needed.
• Understand institutional policies and procedures.
• Work independently and collaboratively, and manage multiple tasks simultaneously.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level